Perowne International is Recruiting… Join us!
At Perowne International, we believe that a well-organized office is key to our success.
We're looking for an Office Manager / Executive Assistant to ensure our operations run smoothly and to support our team.
Location: London (WFH on Fridays) What We're Looking For: As our Office Manager / Executive Assistant, you'll be the backbone of our office operations, handling everything from IT management to HR support.
What You'll Be Doing: Office Management: Ensure the office runs smoothly and efficiently.
Responsive to issues as they arise.
Work with IT company Maya on all IT issues.
Ordering of IT equipment, trying to make current kit last as long as possible and minimise expenditure.
Vodafone mobile phone contracts.
Company Website.
BA On Business Account – ensure all bookings are added to build up points for future bookings.
Manage suppliers – phone company/water cooler/printer/courier/pest control/waste disposal.
Manage supplier contracts to ensure bang for buck and best practice.
Stationery, office supplies, and paper ordering.
Organise events – summer party / Christmas party / CEO dinners / annual ILTM dinner / client events etc.
Upkeep of office – arranging things like carpet and window cleaning when required, handyman.
Security of office – provide keys to staff and manage the alarm fobs that we have.
Insurance – ensure policies are up to date and we are compliant - indemnity/travel/TV License.
Health & Safety - Trained Fire Marshall & First Aider.
Keep extinguishers and first aid kits up to date.
Office moves as and when.
HR: Help with recruitment.
Onboarding of new starters.
Executive Assistant Responsibilities: Diary management.
Travel bookings/logistics.
Restaurant bookings.
Monitor emails when travelling/busy.
Expenses.
General admin support/paperwork/printing.
Manage Senior Team Meeting schedule and take minutes/actions.
Personal/life admin assistance as and when required.
You'll Love This Role If You… Have experience in office management.
Have attention to detail.
Can multi task.
Are highly organized.
Have a proactive attitude.
Have a keen eye for detail and a commitment to maintaining high standards.
Willing to work outside of standard hours when needed.
This role isn't for you if you… · Like working on your own.
· Cant think about more than one topic at a time.
· Arent flexible with working hours.
· Find fast paced environments stressful.
The Interview Process: Our interview process involves three main stages: Recruiter Call (30mins) Initial Call (30 mins) Administration task Our average process takes around 3-4 weeks but we will always work around your availability.
You will have the chance to speak to our recruitment team at various points during your process but if you do have any specific questions or want to talk through reasonable adjustments ahead of or during application, please us at any point on ******.
What's in it for you: Competitive salary and benefits A vibrant work environment in Mayfair Ability to travel when organising events Join us at Perowne Internationaland help us create a workplace where everyone can thrive!
Equal Opportunities for Everyone At Perowne International, diversity and inclusion are a priority for us and we're making sure we have lots of support for all of our people to grow here.
At Perowne, we're embracing diversity by fostering an inclusive environment for all people to do the best work of their lives with us.
If you have a preferred name, please use it to apply.
We don't need full or birth names at the application stage