Optimise by Recruitment are delighted to be working alongside a dynamic and forward-thinking firm, dedicated to delivering top-tier services to their clients and fostering a collaborative, efficient, and innovative work environment for their employees.
As they continue to grow, they are seeking an experienced and proactive Office/Facilities Manager to lead the management and development of our facilities, ensuring they operate at peak efficiency and offer a safe, productive, and pleasant workspace for all employees.
Role Overview: As our Office/Facilities Manager, you will play a pivotal role in ensuring the smooth, cost-effective, and compliant running of their offices and facilities.
You will oversee a diverse array of responsibilities, ranging from the strategic management of the buildings and premises to ensuring a comfortable and safe working environment that supports the needs of their team.
This role is ideal for someone who excels in both hands-on operational management and strategic planning, with a keen eye for detail and a passion for continuous improvement.
Key Responsibilities: Your role will encompass a variety of critical areas aimed at optimising our facilities and office operations, including but not limited to: Oversee the maintenance and management of the premises, ensuring they are safe, secure, and well-maintained to the highest standards.
Ensure that all office and facility operations adhere to current health and safety regulations, proactively identifying and mitigating risks.
Prepare and manage tenders, supervise contractor work and coordinate essential services, ensuring top performance and value for money.
Manage office space effectively to accommodate company growth and operational needs, ensuring all layouts comply with safety and ergonomic standards.
Negotiate and manage procurement of utilities, communication systems, and other services to ensure cost-effective and high-quality service provision.
Oversee building security, implement robust safety protocols and respond to emergencies with calm and efficiency to safeguard employees and company assets.
Implement sustainable practices, such as waste disposal, recycling programs, and energy-efficient building operations.
Lead the Reception team, managing performance, development and recruitment to ensure a welcoming and professional front-of-house experience for visitors and staff.
Key Areas of Focus: Lead and supervise both routine and ad-hoc projects (e.g., office moves, refurbishments, vendor transitions) from concept to completion, ensuring minimal disruption to operations.
Calculate and compare costs for required goods or services, striving for efficiency while maintaining high standards of quality and functionality.
Maintain accurate records of safety checks, contracts, and maintenance schedules, ensuring compliance with internal and external audits.
Create a positive working environment by ensuring facilities align with employee needs, fostering productivity, collaboration, and well-being.
What We Offer: A collaborative and supportive company culture that values innovation and continuous improvement.
Competitive salary and benefits package, including pension, health and well-being programs.
Opportunities for professional development and career progression within a growing company.
A vibrant and modern working environment, with a strong focus on employee well-being and sustainability.