Job Title: Office Administrator/Secretary (Self-Employed, Part-Time) Location: Cookstown Hours: 16-20 hours per week Job Overview: We are looking for a diligent and detail-oriented Office Administrator/Secretary to support our charitys operations on a self-employed basis.
This role is crucial for maintaining communication, records, and overall office organization while supporting our patients and families.
Key Responsibilities: Email Management: Oversee the charitys email system, acknowledge incoming emails, refer to the committee where necessary, and respond promptly.
Follow up within two days if replies are pending.
Diary Management: Act as a reminder for responses and keep track of committee members' tasks.
Call Documentation: Record all incoming calls, including the source of referral and background information about the caller.
Database Maintenance: Record and update details of new members, ensuring compliance with GDPR.
Fundraising Tracking: Monitor platforms like Just Giving and GoFundMe daily, advising the committee of new fundraisers and maintaining records.
Patient & Family Support: Provide compassionate support via email and telephone.
Cheque Presentations: Coordinate and arrange cheque presentations, providing detailed background and multiple date options.
Donation Processing: Liaise with the treasurer for donation records, send thank-you letters, and maintain a donation spreadsheet per the set template.
Weekly Reporting: Compile a weekly report for the committee, requesting updates and upcoming plans from each committee member.
Social Media Awareness: Stay updated on new developments in brain cancer research, especially for newly diagnosed patients.
Committee Meetings: Prepare and circulate agendas in advance, take meeting minutes, and ensure hard copies are filed.
Event Planning: Organize meetings, outings, and the AGM.
Notify members of upcoming events and maintain attendance records.
Promotional Material: Track and maintain stock of all promotional materials.
Charity Records: Keep Charity Commission records updated.
Newspaper Advertisements: Request deadlines and pricing for charity advertisements as needed.
Merchandise Handling: Send out charity merchandise to fundraisers.
Office Organization: Ensure the office remains tidy and well-organized.
Essential Skills and Requirements: Administrative Experience: Previous experience in office administration or secretarial work, ideally within a charity or similar environment.
Organizational Skills: Highly organized with strong attention to detail and time management.
Communication: Excellent written and verbal communication skills.
IT Proficiency: Skilled in Microsoft Office Suite, database management, and email systems.
Social Media Awareness: Familiarity with social media and an interest in keeping up with brain cancer research is beneficial.
Interpersonal Skills: Compassionate and able to provide support to patients and families.
This role is ideal for a proactive self-starter with a passion for charity work and supporting others.
If youre organized, empathetic, and detail-oriented, wed love to hear from you!
Closing date 24th November 2024 Skills: Office Administrator Secretary