Job summary This is a 12 Month Fixed Term /Secondment RoleAn exciting opportunity has arisen for an accomplished administrative professional to join Neonatal Services at University Hospitals of Derby & Burton.The Neonatal Administrator will provide an efficient and comprehensive administration service to the Senior Neonatal Leadership Team, ensuring the effectiveness of all communications and organisational systems at all times.
The Neonatal administrator will have excellent written and verbal communication skills and demonstrable administrative experience.The post holder will assist the Senior Neonatal Leadership Team in the day to day running of the department to ensure efficient and effective personal assistance, secretarial and administrative support and communication and collaboration with other departments and external agencies.
Main duties of the job Acts as a primary point of contact for the Senior Neonatal Leadership Team, dealing with and escalating queries.
Assist the Senior Neonatal Leadership Team and colleagues in administrative duties to support the day to day running of the department whilst ensuring efficient and effective organisation and communication.
Uses judgement and planning to prioritise work schedules in accordance with changing and often conflicting priorities, liaising and negotiating with all relevant parties.
Provide a comprehensive administrative and secretarial service including the organisation of meetings, compiling and circulating agendas, minute taking and distribution of minutes within agreed time scales.
Update of action trackers, following up and documenting progress effectively.
Responsible for diary management, arranging appointments and meetings as directed to ensure the most efficient use of meeting, office and travel time.
Closing date of applications: 25 November 2024 Interview date: 9 December 2024 About us As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer: Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts: We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.
UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Job description Job responsibilities Please see attached Job description and Person Specification.
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Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Person Specification Education, Training and Qualifications Essential 5 GCSE's at Grade C or above (or equivalent) Desirable RSA11 Typing/Word Processing European Computer Driving Licence Experience & Knowledge Essential Previous experience in an office environment including demonstrable experience with minute taking and transcription.
Experience of managing and prioritising workload often with conflicting and challenges deadlines.
Desirable Previous NHS admin and clerical experience Database / spreadsheet management Knowledge of Trust Guidelines Skills and Ability Essential Ability to use variety of office equipment laptops, photocopiers, printers.
Competent in the use of Microsoft Word and Excel.Frequent prolonged concentration for minute taking and input into Health Roster Desirable Ability to use computer systems (ESR, Health Roster, Meditech, intranet) to perform analytical Communications and interpersonal skills Essential Ability to communicate effectively orally and in writing good telephone manner, polite face-to-face communicator Values and Behaviours Essential Ability to maintain strict confidentiality Willingness to work flexibly in the interests of the service Other requirements Essential Ability to work in a busy environment to deadlines Ability to manage own workload Ability to cope with distractions and interruptions