Job summary We are looking for a motivated and proactive individual to join the General Surgery secretarial team at York Teaching Hospital.
This role will be cross-site working, 4 days at Scarborough and 1 day at York Hospital.This post is perfect for applicants with a background in administration looking to step up into a senior secretarial role, within a fast-paced, cutting-edge clinical service.
We welcome applicants from all backgrounds, and are committed to providing the training and support required to make the right candidate a success and integrate into our team.The role is varied and involves taking a lead in providing comprehensive secretarial/PA support to our consultants in General Surgery and their teams.
The role of medical secretary also requires excellent communication, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience.
Knowledge of medical vocabulary is an advantage, although not essential.
Main duties of the job The main duties will include: Typing of clinic and discharge lettersConsultant diary managementMaintaining patient information and clinical systemsDealing with correspondence from patients and GP'sEnsuring referral to treatment and cancer tracking targets are metTyping of multi-disciplinary team meeting notes In return we can offer you: A supportive & friendly working environmentActive encouragement to learn and develop within your roleDedicated career pathways and great opportunities for continuing professional developmentCommitment to, and support for, your wellbeing About us Our benefitsWe offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants27 days holiday rising to 33 days (depending on NHS Trust service)A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.A variety of different types of paid and unpaid leave covering emergency and planned leaveConfidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance ProgrammeNHS Car Lease scheme and Cycle to Work schemeAn extensive range of learning and development opportunitiesDiscounts on restaurants, getaways, shopping, motoring, cinema and finance through a of provider For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description Job responsibilities A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early.
You are advised to submit your application at the earliest opportunity.
Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.
We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.
If there is anything we can do to make our application process more accessible to you, please contact: .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.
It may not be suitable for every role, but we will try and be supportive where we can.
We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers.
This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification Qualifications Essential GCSE English Language, Grade C or above (or equivalent) Word processing skills - OCR III (or equivalent RSA III ) Typing skills - OCR III (or equivalent RSA III) Experience Essential Minimum 2 years secretarial/administrative experience Experience of using a variety of IT applications, including Microsoft Office Ability to manage and prioritise conflicting deadlines and pressures Ability to cope with distressing and emotional situations with patients, relatives and staff Desirable Experience of staff supervision NHS Experience Skills Essential Ability to get on well with members of a team Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption Excellent organisational skills