Medical Education Co-Ordinator

Job summary Devon Partnership NHS Trust are looking to recruit a Band 5 Medical Education Coordinator to join our small but busy Medical Education Team based in Wonford House, Exeter.Due to an increase in departmental workload we are looking for an enthusiastic person with excellent organisational and communication skills that enjoys a diverse workload.The Medical Education departments scope covers undergraduate, postgraduate and higher trainees.
You will liaise with a variety of stakeholders including Devon Partnership Trust colleagues, University of Exeter, Peninsula Medical School and local acute trusts.This is a permanent full time post of hours per week, however less than full time, job share and secondment opportunities would be considered.
Please state in your application.For more information or an informal discussion about the role prior to applying, please contact:Louise DownesE-mail: Main duties of the job Key responsibilities will include:1.
Responsible for the provision of a range of medical education Undergraduate teaching and assessment, postgraduate teaching, and simulation.2.
Administrative lead for regional psychiatry teaching.3.
Responsible for undergraduate placements.4.
Responsible for undergraduate and postgraduate doctor in training inductions.5.
Working with a wide range of internal and external stakeholders.6.
To deputise for the Medical Education Manager.
About us About Devon Partnership TrustWe provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally.
We are passionate about promoting good mental health & wellbeing.
We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.We are committed to developing a culture of coproduction, involving patients, families & carers in everything we doOur valuesWe not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values.
These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion.
We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010.
Part time & flexible working applications will be considered & supported, where possible.
We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities.
We are a Disability Confident Leader.
Job description Job responsibilities The post holderResponsible for the provision of a range of medical education Undergraduate teaching and assessment, postgraduate teaching, and simulation.Administrative lead for regional psychiatry teaching.Responsible for undergraduate placements.Responsible for undergraduate and postgraduate doctor in training inductions.Working with a wide range of internal and external stakeholders.To deputise for the Medical Education Manager.Duties and ResponsibilitiesCommunication and Working Relationship SkillsProvide and receive complex, sensitive or contentious information, agreement or co-operation required; Presents complex, sensitive or contentious information to multiple internal and external stakeholders.Point of contact for University of Exeter and University of Plymouth for medical student placements, scheduling assessments, absence monitoring and performance reporting.To work as part of a team, liaising and supporting the Directors of Medical Education (DME), Deputy Directors of Medical Education, Medical Education Manager, the wider Medical Education team, the Medical Staffing team and Medical School colleagues.Responsible for managing reporting to NHSE programme managers.Works with Head of School and Subject Lead to manage the administration of regional doctor in training teaching programmes.Regular liaison with NHSE colleagues.Analytical and Judgemental SkillsComplex facts or situations requiring analysis, interpretation, comparison of a range of options.First point of contact for a wide range of medical education and training communications with need to assess and ensure appropriate action is taken with high priority, sometimes confidential, material.To manage own workload and meet deadlines, collating data and maintaining standards relating to administrative processes.To apply University absence policy, assessment criteria and placement requirements to the service.To apply NHSE guidelines to study budget financial claims.To apply national training guidelines.Planning and Organisational SkillsPlan and organise complex activities or programmes, requiring formulation, adjustment.Responsible for placing, scheduling assessments and absence management for medical students into services across Devon from 2 medical schools.Complex diary management for meetings with internal and external stakeholders and associated admin duties.Administration of regional Psychiatry teaching programmes.Organise conferences and events to NHSE annual development plans within funding guidance.Administration related to experiences of working in mental health services such as work experience or medical electives.Responsible for under graduate and postgraduate induction programmes.Responsibility for Patient/Client Care, Treatment and TherapyMay have incidental contact with patients in the course of normal day to day duties.Responsibility for Policy and Service Development ImplementationPropose policy or service changes that relate to medical education.Responsible for ensuring NHSE guidance is applied in conjunction with trust policy.To contribute to medical education policy at department and trust level.Responsibility for Finance, Equipment and Other ResourcesThe post holder will hold responsibility for authorising payments to a limit on Agresso.Maintain and monitor accurate records in relation to expenditure from the Medical Education budget, recording on spreadsheets.Maintain a record of expenditure for the purchase card, recording on a spreadsheet and returning records monthly to the finance department.Responsibility for Human Resources, Supervision, Training, HR Advice and ManagementInvolved with the recruitment of new staff within the team.Supervision of administrator and administrative officer.Responsible for multiple teaching programmes in DPT and regionally.Responsible for absence monitoring and reporting of medical students.Responsibility for Information Resources and Administrative DutiesResponsible for maintaining one or more information systems for internal and external stakeholders, significant job responsibility.Responsible for recording and reporting on medical student absence.Responsible for recording and reporting study leave expenditure within NHSE guidance.Manage confidential information, correspondence and reports as required.Maintain efficient and effective filing systems primarily on shared drives.Take and distribute formal minutes and produce agendas.Responsibility for Research and DevelopmentContribute to audit and research projects within the remit of the job role.Freedom to ActThe post holder will be expected to work without direct supervision and manage their own workload.Accountable for own actions, a manager is available for reference.
Person Specification Qualifications Essential NVQ in Administration or equivalent knowledge or experience GCSE Grade C or above (or equivalent) in English Language & Mathematics Desirable RSA 3 Word Processing (or equivalent standard) or ECDL Business Administration degree or equivalent experience Experience Essential Administrative experience in a social/health care setting or educational setting Experience of working as part of a team / group of stakeholders Experience of general office routine and filing systems Desirable Experience of supervising staff