We are hiring a Master Data and Contract Coordinator to join our team and ensure the integrity of critical data and smooth contract management processes, facilitating effective decision-making and operations.
To also serve as a bridge between procurement, legal, finance, and other departments.
In this role the Master Data and Contract Coordinator will be specialised within procurement, supply chain, or data management.
This position focuses on maintaining accurate and up-to-date master data (such as supplier, product, or service information) and overseeing the lifecycle of contracts to ensure compliance, efficiency, and alignment with organizational goals.
As a 24/7 food & drinks distribution and technology led powerhouse, Selecta provides millions of moments of joy to its end consumers throughout Europe.
Our solutions include digital Vending Machines, Coffee Machines, Smart Fridges, Snack Markets and more.
As such, we are uniquely positioned to address the needs of our clients and their consumers in the new hybrid work environment Your Key Duties & Responsibilities: Data Entry and Maintenance Create, update, and maintain master product data records in all ERP and procurement systems (e.g.
product codes, pricing, supplier details) for the full lifecycle of products, machine equipment, consumables & parts.
Recording & maintaining a database specific to allergens; nutritional information & product specifications.
Supporting product data management in Selecta's webshop site.
Management of all internal procurement dashboards and reporting.
Data Quality Assurance Ensure the accuracy, completeness, and consistency of master data across all platforms.
Implementation & development of proactive maintenance and updating of master data.
Data Reporting Generate reports on data quality, usage trends, and anomalies for management.
Ensuring all relevant data reporting files are updated in a timely manner.
Updating & sharing regular product data usage & analysis reports in line with internal & external requirements and contractual obligations.
Contract Coordination & Lifecycle Management Maintain and organise contract databases or management systems, ensuring all contracts are accessible and up-to-date.
Track key dates (e.g.
renewals, expirations, milestones) and ensure timely action.
Support the procurement team and other internal departments in ensuring compliance to contract management processes.
Procurement Administration Managing the 'Procurement Inbox' ensuring timely response to internal & external enquiries.
Managing & guiding internal teams through the new supplier & product set up processes.
Policy Compliance Adhere to organizational policies and standards for data governance and security.
Stakeholder Collaboration Work with procurement, finance, and IT to resolve data-related issues and improve system processes.
Review and Compliance Assist in reviewing contracts for compliance with organisational policies and regulatory requirements.
Communication Serve as the point of contact for product data and contract-related queries from internal teams and suppliers.
Risk Management Highlight potential risks in contracts, such as unfavourable terms or non-compliance, and escalate when necessary.
Requirements Analytical Skills - Ability to process and analyse large datasets to ensure accuracy and support decision-making.
Attention to Detail - High precision in handling data and contracts to avoid errors.
Organisational Skills - Capable of managing multiple contracts and data streams simultaneously.
System Proficiency - Familiarity with ERP systems (e.g., SAP, Oracle), contract management software, and data governance tools.
Communication - Strong verbal and written communication skills for interacting with stakeholders.
Legal Awareness - Basic understanding of contract language, terms, and conditions.
Benefits 25 days holiday pa + bank holidays Life assurance of 2x yearly salary Security of 5-weeks paid sick leave Development opportunities available and clearly mapped career paths You are supported by a strong leadership team At Selecta, we are committed to equal opportunities, diversity and inclusion, embracing our differences to achieve our common goal.
We are united in our principle of making people feel great and we are grounded by our purpose to create more moments of joy for everyone through our ways of working.