As Management Assistant UK you'll be responsible for providing administrative support to the Senior Management team across the UK, whilst also supporting the Coventry site with general administration.
We are a relatively new Bakery, based in Lyons Park, Coventry, consisting a small friendly and supportive team with ambitious growth plans for our future.
We are looking for someone who can bring energy and professionalism to support us in achieving our objectives.
General Duties: Organise management meetings, sending invitations, booking meeting rooms, organising catering, preparing agendas, taking and circulation of minutes.
Producing letters, documents, minute taking, posters as required to support site management.
Organise travel arrangements bookings, ESTAs, visas, hotels, flights, taxi's, car hire, trains & other transport requirements for site management as required.
In Coventry be the onsite receptionist to meet and greet visitors.
Produce reports, bulletins and notices as required e.g.
daily, weekly, monthly, quarterly Audit preparation – assist collating and preparing relevant documentation Post Management - Collecting, opening, date stamping and distribution of inbound post along with outbound post management.
Stationary - Ensure there are sufficient stationary supplies within budget, having an effective process to minimise both the ordering process within a weekly time frame ensuring supplies are both accurately & readily available.Implement a system that ensures compliance Co-ordinate social events, within budget as required Organise buffets and beverages when required and ensure sufficient supplies are always available.
To undertake any other duties as may reasonably be required appropriate to this role.
Confidentiality To ensure the confidentiality of records and correspondence at all time Main Job Requirements : Education / Certifications /Related experience NVQ Level 3 or equivalent qualification in office administration or 3 years relevant experience.
Experience of working for a Leadership team Exceptional PC skills creating spreadsheets, data collating, editing documents, preparing PowerPoint presentations Knowledge skills & Abilities Logical thinking Exceptional attention to detail Highly organised and able to prioritise and plan Able to manage several key issues concurrently Work within a small team or alone when required.
Ability to communicate at all levels – written, verbal, facilitator, presentation.
Behavioural Competencies: High levels of personal integrity Enthusiastic and energetic approach to workload Proactive and confident – able to adapt to new requirements Takes responsibility for own development Results focused and driven Staff Management / Supervisory responsibilities No of Direct Reports – 0 No of indirect reports -0 Working Conditions and Physical Effort: Work may involve some exposure to unusual elements, such as walking on gantry style walkway to enter the Bakery, noise, heat in the bakery, printer and copier cartridge exposure.
Work environment involves partial office share with no natural light.
Light physical effort is required such as walking through the Bakery to access the Martin Brower building for daily post collection, climbing and descending multiple stairwells and utilising fine dexterity.
Personal protective equipment, as defined by Guenther Bakeries, will be provided.
Expectations: Will demonstrate, promote and exemplify the Company's core values in People, Quality and Growth.
The ability to see, hear and communicate with employees and visitors with professional etiquette.