Legal secretary Leading Law Firm London, permanent 4 days in office, 1 from home We are working with a prestigious London law firm based in the heart of the city, they specialise in providing top-tier legal services to high-net-worth individuals, businesses, and leading brands in a variety of sectors.
Their newly established Arts & Luxury Team focuses on advising clients in the arts, fashion, luxury goods, and cultural industries.
This team is set to grow rapidly, and they are seeking a highly skilled and proactive Legal Secretary to support the team's busy workload.
Position Overview: As the first point of contact for the team, you will be integral in ensuring smooth administrative support and operational efficiency.
The role demands someone with at least 4 years of experience as a legal secretary, who is detail-oriented, organised, and proactive.
You will have the opportunity to work with high-profile clients in exciting, fast-paced sectors, while working closely with senior fee earners on complex and high-value matters.
Key Responsibilities: Administrative Support: Provide comprehensive secretarial and administrative support to the Arts & Luxury team, including scheduling, travel arrangements, and document management.
Prepare and format legal documents, correspondence, and reports, ensuring high levels of accuracy and attention to detail.
Maintain and organise filing systems, both physical and electronic, ensuring that all documents are easily accessible and compliant with firm policies.
Client Interaction: Act as the first point of contact for clients, managing communication effectively, and maintaining professional relationships.
Coordinate meetings and events, including liaising with clients, external contacts, and other departments.
Help prepare for client meetings by assembling materials, agendas, and relevant documents.
Billing & Time Management: Assist with time recording and billing processes, ensuring accuracy and deadlines are met.
Liaise with the finance department to ensure proper processing of invoices and payments.
Team Collaboration: Work closely with fee earners and other secretarial staff to ensure all tasks are completed efficiently and effectively.
Support the team with ad-hoc tasks and projects as required, including assisting with legal research, presentations, and marketing activities.
Qualifications and Skills: At least 4 years of experience as a legal secretary, ideally within a law firm.
Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management systems.
Excellent organisational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong attention to detail and ability to produce high-quality, error-free work.
Outstanding written and verbal communication skills, with a professional telephone manner.
A proactive and flexible approach, with the ability to work independently and as part of a team.
A strong interest in arts, luxury, and cultural industries would be an advantage.
What We Offer: Competitive salary and benefits package, including private healthcare, pension, and generous holiday entitlement.
A unique opportunity to be part of a newly established team in a prestigious firm.
A dynamic and collaborative work environment, with exposure to high-profile clients in the arts and luxury sectors.
Hybrid working model with 4 days in the office and 1 day working from home.
Ongoing professional development and career progression opportunities.