DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO: · Full diary management, reading and delegating all incoming emails
· Extensive travel arrangement such as flights, hotels, trains, etc.
· Producing travel itineraries
· Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration
· Opening new matters
· Opening and closing files / matters
· Amending lengthy documentation
· Email management
· Producing expense reports
· Preparing visual diagrams and PowerPoint presentations
· Billing
· Drafting agreements, engagement letters
· Obtaining KYC documentation
· Production of CD bibles
· Production and printing of client documents and bundles as required
· Organising and maintaining training records for the team.
SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED: · Previous experience within a legal secretarial role, ideally within litigation/arbitration teams.
· Excellent client service skills with a positive can-do attitude
· Self-motivated, disciplined individual with excellent problem-solving skills
· A calm, clear thinker with excellent attention to detail and a desire to take ownership and see a task through to completion
· Flexible and collaborative
· Extremely high organisation and prioritisation skills, a multi-tasker who enjoys a fast-paced working environment and can manage multiple priorities, with experience of managing end to end tasks that require multiple touch points
· Able to adhere to tight deadlines and enjoy working in a busy environment
· Strong communication skills with a highly professional telephone and written manner
· Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external
· Advanced Microsoft Office Word, Outlook, Excel and PowerPoint knowledge, as well as previous experience and deep expertise of using document management and e-filing systems
· Experience in amending lengthy documents
· Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach
· Professional, presentable, articulate and confident
Reporting to Director of Administration
Working Pattern This is a full-time position (37.5 hours per week) - core office hours 9.30am-6.00pm.
Hybrid working to be discussed on a case by case basis.