Utopian Professional Recruitment are delighted to be working with a leading Scottish based firm who are looking to hire a highly professional and experienced Executive Assistant.This position will see you providing effective and pro-active secretarial and administrative support to a nominated Partner and their respective teams.Your key responsibilities will include:Provide a high-quality Executive PA service and exemplary client careTake a proactive approach to work carried out on behalf of the Partner and the team and take responsibility for resolving any issues that may arisePrepare and format documents, to include Letters of Engagement, reports and various other correspondence as requiredAnticipate and balance the needs of the Partner, keeping one step aheadSchedule appointments, arrange meetings and organise travel plans including itineraries and logistics – complex management of diariesComprehensive and pro-active email managementConfidently provide support to enable Partners to fulfil their own roles, always maintaining confidentialitySupport the Partner to help them make the best use of their timeAssist with time recording as requiredUndertake copy and audio dictation, accurately first timeAct as the point of liaison between the Partner and the team to keep them appraised of work status, and ensure that client meetings are well prepared for in advanceAct as the point of contact for both internal and external stakeholdersAttend appropriate executive meetings, take minutes, and ensure all actions are followed up by the relevant partiesMaintain accurate documents and records using our document management systemUndertake administration for certain clients as requiredTake an active role in project work if/when the work demandsUndertake any other reasonable duties as they ariseTo be considered for this opportunity, our client does require the following background / experience:Previous experience working as an Executive Assistant / PA at Board level, ideally from a legal firmExcellent knowledge of MS Office applicationsHigh level of accuracy with great attention to detailOutstanding organisational and diary management skillsAbility to plan, organise whilst supporting othersExcellent communication and interpersonal skillsFirst class internal and external client care skills, offering confidence, professionalism and positivityProactive approach to problem solvingBenefitsThis position is a full time, working Monday to Friday 9-5pm.
Our client is offering a competitive salary which will be discussed at time of application, 25 days holiday plus 8 public, life cover, critical illness and pension.Next StepsFor further information, please apply by emailing your CV to Utopian Recruitment ASAP.
Our client is looking to interview and recruit these positions as soon as possible.To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & FacebookWhilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn't always possible.
If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.Equal OpportunitiesUtopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.