The Opportunity We are excited to welcome a dedicated Legal Assistant to our Commercial / Corporate Law department at our Sutton Weaver Office.
In this role, you will work closely with our Commercial / Corporate Solicitor, assisting on a diverse range of client matters, including preparing and drafting correspondence with clients, updating case file sand the Practice Management system, and managing a diary of meetings for the Corporate Solicitor, further details below: Main responsibilities As a key member of our team, you will be responsible for: · To open new files and issue new clients with Client Care Letters, Terms and Conditions etc.
· To prepare correspondence and documents through audio typing and word processing.
· To draft documents and/or track changes in documents which have previously been drafted.
· To arrange for all copying to be carried out and if Reception are not able to do so undertake the task in person.
· To make appointments, arrange meetings and to maintain an up-to-date diary for the Corporate Solicitor.
· To accurately prepare all invoices and completion statements for submission to the Accounts Department and sending to clients.
· To correctly record all funds that are remitted and received by completing posting slips and prepare payment requests.
· To prepare mail and enclosures for posting.
· To keep the Practice Management System and all file inlay sheets up-to-date throughout the course of the matter.
· To administer filing.
This will include daily filing and also the archiving, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
· To provide support to other assistants as and when required.
· To provide guidance to Reception and temporary assistants when required to do so.
· To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
· To ensure confidentiality of all the firm's and clients' documentation and information.
· Comply with the Solicitor's Accounts Rules and the Rules on the Professional Conduct of Solicitors or other professional body (if applicable).
· Comply with the requirements of relevant Accreditation Schemes and the protocols contained within.
Required qualifications, skills and experience · Excellent organisational skills.
· Exceptional keen eye for detail.
· Excellent communication skills both verbal and written.
· Excellent IT and audio typing skills.
· Previous experience in a similar role or working in a professional or legal environment is preferable.