Our London based client are looking for a Junior Facilities and Office Administrator to join their busy team who will be reporting to the Head of HR and CEO.
General Greet visitors Manage post and deliveries Manage and order stationery supplies Order and distribute weekly fruit and refreshments for the company, ensuring old fruit is removed and refreshment stocks are kept replenished General office tidiness with particular detail to the Boardroom Involvement in the organisation of building spaces, such as assisting with meeting room bookings.
Organise: Welcome CEO meetings Departmental Head meetings for all new joiners as in line with HR requirement Town Hall meetings – arranging guest speakers and gathering all documents ready for meetings.
Events and Team Building Activities – sourcing venues and managing bookings and staff comms Arrange lunch/refreshments for meetings Organise and Programme door passes for all staff, new joiners and visitors Provide welcome packs to the new joiners Bank wide announcements such as new joiners, leavers and team building activities Arrange UK hotel bookings for CEO and Directors Facilities / Maintenance Central point of contact for suppliers, maintenance, security and premises (liaison with cleaners, maintenance etc).
Responsible for the ordering and maintenance of facility and bathroom supplies Maintenance of photocopiers, dishwashers, water machines, alarms etc.
Ensuring notice boards are presentable and contain current information Maintain supplier management matrix and ensure regular reviews carried out to schedule Health and Safety Look after health and safety Weekly test of audible fire alarm Regular premises checks and maintenance completed when due, e.g.
fire safety maintenance, security maintenance and lift maintenance.
Arrange six monthly fire drill Arrange and minute 6 weekly Health & Safety meeting to ensure compliance (ensuring any actions agreed are completed) Support H&S including but not limited to reviewing first aid kits and organising training for first aiders and fire wardens Organise fire extinguisher services