The RoleAs a HR Administrator, you'll be responsible for helping the team to deliver an excellent people experience across both AllClear and InsureandGo.Working within a fast-paced business your role is to support the end-to-end employee life cycle in an efficient and customer focused manner through effective administration and assistance on all employee related HR processes.
You will be providing support to both the HR Team and and our People Managers within our Cardiff office.Key ResponsibilitiesMaintain and update the HR system and employee files, ensuring employee data is accurate and up to dateLog all sickness and absence on the HR system and ensuring that Return to Work paperwork is completedSupport the management of sickness/absence and provide to support to managers where requiredLiaise with managers to arrange disciplinary/absence review meetings and ensure the correct paperwork is issuedEnsure that Right to Work checks are carried out and the relevant documentation is collected and saved to the employee's fileProvide support to the HR team, including drafting letters and note-taking during meetingsProcess changes to employee's terms and conditions including, change of job title, hours, salary, promotions, bonuses etcNotify the Payroll Team of any changes to salary and ensure the relevant paperwork is completed and issued to the employeeEnsure leaver administration is actioned effectively including conducting Exit Interviews and ensuring that the Payroll Team are informedWork with the HR Team to ensure that HR Policies and Procedures are reviewed and updated as requiredProvide telephone advice to Line Managers where it is possible to do soProvide support to the Recruitment function during recruitment drives as and when requiredProvide support to the Recruitment function in the production and issue of new starter paperworkUndertake the vetting process for all new starters including issuing references and completing DBS and credit checksRespond to all external reference requests ensuring compliance with internal policiesSupport the HR Team in the onboarding of new startersThis list of duties is neither exclusive nor exhaustive and may be amended by Senior Management from time to time, nor is it in an order of importance.Person SpecificationExperience of using computerised HR SystemsStrong Microsoft Office skills in Excel, Word and OutlookAbility to communicate clearly and conciselyGood attention to detailAble to appreciate the need for confidentiality and discretionAbility to prioritise workload and work effectively in a pressured environmentAbility to build strong relationships across other departmentsAbility to analyse problems and create effective solutionsExcellent planning, organisational and time-management skillsCompetenciesProblem solving initiativeEffective communication and influencingAnalytical thinkerAbility to work as part of a teamResponsible for managing self and own workloadHoursThis role is full-time, 37.5 hours per week however working hours can be agreed with the individual.