Hssu Co-Ordinator/ Theatre Administrator

Job summary We have an exciting opportunity to joinour Theatre team at Sancta Maria Hospital.The post holder will liaise with the Sterile Services providerlogistically to manage the provision of equipment in theatre under the guidanceof the Senior HSSU Co-ordinator.
The post holder will managerepairs/replacement of surgical items with the Sterile Services Provider.This post is full time, fixed term maternity cover position Main duties of the job The Theatre Admin & HSSUCo-ordinator will organize loan of specialist equipment.
The post holder will carry out administrativeduties on behalf of the theatre department.
The post holder will organise purchase ordernumbers, reconciliate invoices and contribute to maintaining departmentalspreadsheets related to finance.
About us The Healthcare ManagementTrust is a charity built on a defining set of principles which are at the heartof everything we do; they make us who we are and ensure that we stand apartfrom others within our sector.We acknowledge and valuethe ethos and mission of the founders of HMT, our Homes and our Hospitals; wewill ensure that these principles continue to be at the heart of our work.HMT believes everyone hasthe right to dignity, privacy and respect and we pride ourselves on providingquality and considered care to each and every individual in a safe, comfortableenvironment.
We are look to engage with people who can carry this visionthrough with commitment, enthusiasm, care and attention.We are the only privatehospital in Swansea offering a wide range of procedures carried out by a numberof our leading consultants.
As a not-for-profit organisation, Sancta Mariahospital is passionate about putting the patient first and we are committed todeveloping a five-star hospital which will set new standards in clinical careand patient experience in South West Wales.Benefits include35 days annual leave prorata (including bank Holidays)Enhanced pay for unsociablehoursPrivate medical insuranceWorkplace pensionOn-going training anddevelopmentQuality work environmentEmployee AssistanceProgrammeLong Service RecognitionWellbeing ProgrammesTeam WorkingStaff Referral SchemeEnhanced Maternity LeaveCycle to Work Scheme Job description Job responsibilities CommunicationCommunicate with the Sterile servicesprovider; equipment requirements in theatre, repair and other logisticalinformation.Liaise with Theatre Management,Consultant, Anesthetists and the Stores department to plan equipmentrequirements in theatre.Communicate logistical plans surroundingSterile Services and Equipment loans with the theatre team.
Liaise with the Team Leader asappropriate to ensure seamless episodes of care and to identify and communicateany issues or potential problems as early as possible.Liaise and communicate with otherdepartments as necessary Ward, Radiology, Inpatient BookingsLiaise and communicate with externalservices as necessary Laboratory Services, Sterile Services.Establish clear communication withpatients, their families and care givers, using interpersonal skills to invokeempathy and reassurance regarding, assessment, care and treatment.
To ensure accurate and comprehensivenursing / theatre records, in all formats, are maintained using appropriatedocumentation.
Contribute to a supportive workingenvironment, which is conducive to uphold morale and well-being all staff.
Planning& OrganisingPredictequipment requirements in theatre and plan fulfilment of requirementsTrackand follow-up repairs and replacements of equipment that is processed throughSterile Services as necessary.
Checkand maintain stock levels within the department, communicating effectively withstores department and using establish processes for procurement of stock andequipment.Keepup to date with local and national peri-operative initiatives.Comply with implementation of guidelines ( NICE, AfPP)where appropriate, in line with Quality Governance.AnalyticalContributeto, and maintain, an integrative theatre service offering flexibility whereappropriate to patients, their carers and the multidisciplinary team.Reacts dynamically or takes direction, to changing demands,situations and pressures in the department and prioritise accordingly.QualityGovernanceParticipate in investigations ofaccidents, incidents and complaints, contributing to planning andimplementation of improvements.Ensure confidentiality and safeguardingof patient records in accordance with policies and guidelines around GDPR.Attend and contribute in departmentalmeetings and other forums as delegated.Demonstrates understanding and adheresto the organisations Safeguarding PoliciesTasksSpecific SkillsAdministrativeduties as delegatedComplywith implemented plans of care.Carryout safety checks of swabs, instruments and needles in conjunction with a qualifiedperson and immediately acting on any discrepancies.Actas a circulating member of the Theatre team for a variety of specialities andcomplexity of cases, including Endoscopy.Participatein Theatre equipment is checks to ensure it is suitable for use prior to eachpatients operationAssistingwith other members of the team in the preparation and clearing of Theatres.Assistin the safe handling, transfer and positioning of patients between all areas ofthe theatre departmentAssistingwith the labelling and dispatch of the theatre specimens.Work within the remit of HMT and local Policy and Procedures.Trainingand Professional DevelopmentStriveto stay up to date with evidence-based practice and peri-operative initiatives.Continueto develop own practiceParticipatein clinical supervisionParticipate,contribute and develop plans of action based on quality improvement activities(audit, feedback, inspection findings etc.
)Ensuresafe use of equipment within the department undertaking/delivering trainingwhere necessary.Participatein performance review, performance management and appraisal programs within thehospital.Participatein induction and mentorship of staff new to the department as allocated.Participatein the disciplinary process when necessary.Attend and disseminate information gathered at study days,courses, conferences and meetings as appropriate.To supportthe dissemination of information regarding new or updated clinical practices,guidelines and policies to all theatre practitioners and contribute tofacilitation of their implementation ProfessionalTo beresponsible for his/her own professional development and participate in ownPerformance and Development planning.Health& SafetyToprovide a safe environment for the safety and welfare of patients and staff bycomplying with:-Health& Safety at Work ActFirePrevention and ManagementCOSHHUserisk assessment processes to ensure safety is maintained to staff, patients andvisitors in the department.Usingreporting systems effectively to highlight any untoward incidents.Participatein investigations of any untoward incidents as delegated.Complywith manual handling principles, techniques, policy and guidelines.Complywith Infection Prevention and Control principles, techniques, policy andguidelines.
Person Specification Qualifications Desirable NVQ or equivalent qualification Evidence of recent professional development Knowledge & Skills Essential Ability to prioritise Proficient in the use of basic IT Knowledge of processes surrounding Sterile Services Knowledge of procurement system with the hospital Knowledge of equipment required for varying specialties Establishing networks that enable procurement and loans of equipment Ability to work under pressure to tight and competing deadlines Maintain accurate patient documentation.
To undertake on call sessions as required.
Able to prioritise and meet deadlines effectively Time management skills Excellent communications skills, written and oral Understands the importance of confidentiality and dealing with sensitive information Desirable Able to motivate and support others and contribute to effective team working Experience Essential NHS or Independent sector experience Desirable Previous experience in same or similar role desirable Experience of working closely with clinicians of varying seniority Experience of working with the peri-operative environment Audit experience