Urban Skies is a fast-paced start-up, we pride ourselves on designing, manufacturing and installing high quality, bespoke architectural products for both residential and commercial clients across the UK.
It is an exciting time for Urban Skies, as we look to expand our small but perfectly formed team.
We are looking for someone to join that can support our finance operations and general day to day tasks.
Key Responsibilities Finance Administration Processing invoices, reconciling payments and ensuring accurate record keeping, across offline software i.e.
Sales tracking spreadsheets and online software i.e.
Xero.
Generating purchase order and tracking expenses related to purchases.
Preparing outgoing invoices to client and following up on overdue payments.
Project cost analysis at the end of every project detailing overall profitability.
Reviewing and reconciling bank statement with internal records.
Monthly Payroll and CIS returns.
Proactively investigating discrepancies and reporting issues to the Managing Director.
Other general finance tasks such, preparing financial reports and supporting with cyclical VAT returns.
Office/General Administration Tracking sales enquiries, ensuring filing is up to date and liaising with new and prospective clients to get detailed requirements from initial enquiry.
Supporting with travel and accommodation bookings for the Company Directors and fitters across the UK and Europe.
Support the Project Managers with organising deliveries and ordering materials as/when needed.
Ensuring company vans are well maintained, stocked and in good working order.
Ensuring the office is well stocked and is a clean and pleasant work environment.
Key Skills & Experience 1.
Financial Skills Moderate Accounting Knowledge: Understanding of accounting principles, financial reporting, and bookkeeping practices .
Proficiency with Accounting Software: Familiarity with software like Xero, QuickBooks, or similar platforms for processing invoices, managing expenses, and tracking budgets.
Budgeting and Expense Management: Experience in budget tracking, analysing expenses, and ensuring adherence to budgets.
2.
Administrative Skills Organization and Time Management: Ability to manage multiple tasks, prioritize work, and keep accurate records.
Attention to Detail: Careful review of financial documents and data entry, ensuring accuracy in financial records and reports .
Document Management: Proficiency in creating, organizing, and maintaining both digital and physical records.
3.
Communication Skills Written and Verbal Communication: Clear communication with vendors, clients, and internal staff regarding financial and administrative matters.
Customer Service Skills: Ability to provide support, answer queries, and address issues with professionalism.
4.
Technical Skills MS Office Proficiency: Advanced skills in Excel (for data analysis, creating spreadsheets, and reports), as well as familiarity with Word, Outlook, and PowerPoint.
Data Entry Skills: Accurate and efficient data entry for financial records, invoices etc.
5.
Problem-Solving Skills Analytical Thinking: Ability to review financial discrepancies, find errors, and suggest improvements to financial processes.
Decision-Making Abilities: Handling day-to-day financial tasks independently and solving issues with minimal supervision.
6.
Experience and Education Educational Background: A diploma or degree in finance, accounting, business administration, or a related field is preferred.
Previous Work Experience: 2+ years in an administrative or finance-related role, with demonstrated skills in handling financial records, budgets, and office administration.
Familiarity within the Construction industry would be a big plus.