Facilities Coordinator

Generous PTO | Bonus Potential | 401(k) with Match | Employee Assistance Program Core Values: Diligence, Pioneering, Integrity, Dignity Job Title : Equipment and Facilities Coordinator
Location : Guildford, Surrey UK
Reports to : Head of Technical Operations
On-Site Expectations: 100% on-site position. About MedPharm: MedPharm is a global leader in topical and transdermal product development, providing end-to-end services from early-stage formulation development to full commercial production. With facilities in the UK and the US, MedPharm has established itself as a trusted partner in dermatological, nail, mucosal, respiratory, and transdermal drug delivery. MedPharm has a strong track record of supporting product development and pioneering performance testing models to reduce development risks for its clients.
Job Summary: What does the Facilities Manager do? The Equipment and Facilities Coordinator plays a vital role ensuring that MedPharm's equipment and facilities (buildings, utilities, major services) are suitable for their intended use, installed (where required) and maintained in functional capacity throughout their lifecycle; are kept in a good state of repair and are compliant with the appropriate good practice (cGxP) quality standards and H&S regulations and guidelines under which the company operates.
What are we looking for? We are looking for someone with 3+ years' experience in a similar role. You should be detail-oriented, organised, and self-motivated with strong communication skills. Someone who is able to carry out duties and quality reviews without supervision, drawing on experience to make decisions. You should be IT literate and proficient in MS Office – training will be provided for role specific software. It is important that you have experience working with a cGxP or equivalent quality management system and equipment validation for this role.
Essential Duties and Responsibilities Responsibilities: To ensure that the fabric of the buildings are maintained to the appropriate standard, manage external contractors for any maintenance and repair issues. Ensure any works are properly scoped, agreed, budgeted, scheduled and implemented in a manner which is compliant with all relevant regulations, SOPs and guidelines (H&S, cGxP) and to meet business continuity needs. To assist with all procedures involved within the equipment life cycle including; onboarding, routine maintenance with monthly review of the FEQP tracker, contract renewal, SOP drafting and periodic review, risk assessment drafting and periodic review, troubleshooting, retirement and withdrawal. Assist with laboratory and facility modifications, in line with the requirements set out in the associated cGxP regulations, H&S regulations, SOPs and responsibility for project timelines, resource and budget for assigned projects. To assist the Head of Technical Operations with the yearly CapEx budget, including holding monthly meetings with Department Heads, assisting Finance with spending forecasts, and collation of the budget for the next financial year. To manage any outsourced contractors (equipment, security, pest control, fire alarms, heating, cooling, air conditioning) all year round to ensure the buildings are secure, pest free; ensure compliance for equipment and safety to buildings and employees To ensure any external specialised risk assessments are carried out and any findings actioned (medical gas, H&S, Regulatory Reform Fire Safety Order 2005, Legionella, Asbestos, BS7671-Electrical Safety. To manage the established utility services to MedPharm's buildings to and from site to include gas, electricity, waste and supply water and waste management in consideration with current services and legislation. To ensure water services are maintained in line with ACoP for Legionella and carry out any recommended actions to ensure safety of employees To ensure all electrical fixed wire safety inspections and all portable appliance testing is carried out in line with regulations. Ensure all facilities and equipment administrative records are current and completed in line with company procedures, cGxP regulations and H&S regulations. To assist with internal routine checks in line with H&S regulations including but not limited to: water testing, first aid kit checks, burns kit checks, eye wash kit checks, fire and fire extinguisher checks and emergency lighting testing. Communicate directly with key stake holders any planned or unplanned changes to services and/or facilities which may impact normal operations within the facility and that any event or change in facilities which may impact insurance or accreditation status is reported to senior management. To assist the Head of Technical Operations with activities within continuous improvement initiatives. To ensure that all equipment and facilities are kept clean and tidy, and 4equipment logbooks are kept up to date (including review) and archived in line with the associated SOPs and promptly report any issues or deviations from SOPs to the Head of Technical Operations and QA. To assist with training of staff as required to support the equipment life cycle and facilities maintenance. To maintain your personal training record. To perform any other reasonable tasks at request of the Management. Requirements: GCSE qualifications (or equivalent) C / 5 or above in maths, English and Science A level (or equivalent), and / or a degree in a science or engineering related field IOSH training 3+ years relevant experience IT literate and proficiency in MS Office (super-user on applicable equipment and software) Experience working with a GxP or equivalent quality management system and equipment validation Able to carry out complex tasks and quality reviews without supervision, drawing on experience to make decisions. Clear and precise verbal and written communicator. Thorough autonomous planning and organising skills. Competent to design and train in most procedures Why Join MedPharm? Our breadth of competencies has us partnering with clients from formula inception, clinical trials, regulatory filing and into commercial production. We are engaged in all stages of the pharmaceutical commercialization process, and you will work with some of the best clients in our industry's CDMO space.
Perks of working at MedPharm Health Insurance/ Health Cash Plan Pension scheme Life Insurance Subsidised Gym access Social Events Sports clubs Diversity and Inclusion: MedPharm is an Equal Opportunity / Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. website at