Job title: Facilities Coordinator Location: Brentwood, London Duration: ASAP until end of February (potential for extension) Functions
• To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building
• To ensure subcontract renewals are coordinated and administered
• To train and support the development of other Facilities Coordinators and Facilities Administrators
• To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
• To support the CDM by leading on administration aspects of internal and external client audits
• To complete SOPF Site Audits as required by the CDM
• Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
• Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
• Provide support, training and coaching for new employees
Other Responsibilities
• Support the CDM in compliance with the PPM programme
• Support the CDM in compliance with client service level outputs
• Support the CDM in compliance with company Quality Assurance procedures
• Supporting the CDM in aspects of Health and Safety standards in the FM operations
• Assist other PPP premises with Reactive and PPM if requested by the CDM.
• Continue with self-development to improve service delivery and reduce outsourcing needs.
Job Measurement Data
• Internal and External KPI Performance
• Financial Penalties
• Internal and Reporting
Essential
• Must have sufficient years of experience in Facilities Coordinator in a multi contract/site or large-scale account
• Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
• Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
• Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills
• Good understanding of CAFM
• Technical knowledge of Mechanical/Electrical Plant and Equipment
• Ability to prioritise workload and tasks
• Can do attitude with a proactive approach
• Have a good awareness of Health & safety working practices
Desirables
• IOSH (Managing safely)
• Previous history of working within Facilities Management Services and knowledge of Facilities Management software.