Facilities And Contract Manager

Job summary Following a £5Minvestment in the hospice building, NightingaleHouse Hospice has an exciting and rare opportunity for an experienced Facilitiesand Contracts Manager to lead theFacilities Team based at the hospice.You will be an effective communicator with excellent knowledge of health andsafety requirementsYou will need tohave excellent organisational skills and appreciation of the need forflexibility and a pro-active approach to working in all aspects of your role,while working collaboratively with other professionals to service and develop theneeds of the Hospice.Your passion to overseeall aspects of facilities and contribute as part of a wider team to make adifference to our patients and their families must be a priority.
The role willinvolve direct line management of the established Facilities Team.Your skillset andexperience will ensure your ability to lead on projects and all aspects ofhealth and safety to enhance the environment of Nightingale House Hospice andits retail portfolio.Nightingale HouseHospice provides high quality palliative and end of life care to a significantand growing number of people living with a life limiting illness in NortheastWales and beyond.
Main duties of the job Management of the Hospices FacilitiesTeam which involves:Planned and breakdown maintenance work on theHospice building and its groundsPlanned and breakdown maintenance work on allplant and machinery associated with the Hospice and its subsidiaries.Project work connected with the Hospicebuilding, plant, and machinery.General portage and patient transportation.Onsite management of suppliers andsubcontractors.Management of the Hospices HousekeepingcontractManagement of the Hospices HousekeepingcontractEnsuring the above activities meet health andsafety requirements, established standards, and provides a safe environment forall patients, staff, volunteers, visitors, customers and onsite contractors.
Lead contract negotiations and renewals for allmaintenance and service contracts at the Hospice premises.
About us Nightingale House offerA positive and friendly working environment.The opportunity to make a real difference.Excellent training and development opportunities forthose that want them.A flexible working pattern.Generous holiday allowance that increases with length ofservice.Staff lunch Menu (Hospice based positions only).Employee Assistance Programme.Retail Discount Scheme.Staff Discount in Caffi Cwtch.
Job description Job responsibilities OperationallyEnsure that all properties and equipment owned/leased by Nightingale House and its subsidiary companies are kept in a good state of repair and meet all local and national legislation and guidelines.Ensure a robust PPM a (Planned Preventive Maintenance) schedule is in place for all mechanical & electrical plant and equipment.
This must be in line with current statutory legislation and manufacturers specification.
Maintain audit trails with correct reports.Ensure that all critical equipment has been identified and where appropriate have a maintenance contract.
In addition, system(s) are used to ensure that contracts are renewed within the defined time periods.Oversee service plans for medical equipment to include hoists (LOLER)Project work related to facilities/plant and machinery.Maintain a PAT Register and ensure all equipment on the register is tested within the defined time periods.Assess, monitor and negotiate contracts for all Utilities and Waste Management in conjunction with appropriate support agencies.Work with the Finance Director and Director of Operations in the development of maintenance and capital budgets.Plan and organise the transportation of patients, patient notes, etc.
to meet clinical requirements to and from the hospital as directed by inpatient clinical staff.Ensure day to day checks and monitoring are completed and documented for the medical gas systems.Liaise with Department Heads/Managers about maintenance and repair issues.To regularly review and uphold fire evacuation procedures and ensure regular training and fire drills for all staff.Manage and monitor the CCTV, Fire Detection and Access Control systems.Manage the hospice vehicles ensuring they are always roadworthy.Act as on-call triage for facilities emergencies and ensure that out of hours call out contractors are engaged to cover Facilities issues and attend if deemed necessary.Responsible for completion and monitoring of all risk assessments related to hospice facilities, the building and equipment.ManagementTo plan, supervise and review as necessary the workload of the facilities team.Work in conjunction with the Fundraising team to ensure any facilities related risks are addressed with competent support in place where required.To ensure all staff within the team have the necessary knowledge and skills to undertake their roles effectively.To address any concerns regarding poor performance within the team in an appropriate and timely manner.To ensure periods of planned leave are coordinated in a manner appropriate to maintain service continuity.To be responsible for workmen/sub-contractors working on site and ensure they are aware of, and comply with, the policies and safe working systems of the hospice and associated sites.To manage the relationship with the Out of Hours call out contractors.To support and provide guidance on health and safety across the Operations department.AuditTo undertake and report periodic audits relevant to the facilities maintenance systems in use to quality assure that the system is effective.Education Toparticipate in appropriate internal and external educational programmes.
Todemonstrate ongoing personal and professional development in accordance withown appraisal.General ResponsibilitiesThis post is subject to the Terms and Conditions ofemployment of the Hospice as specified in the staff handbook and staffcontracts of employment.Competence You are responsible for limiting your actions tothose that you feel competent to undertake.If you have any doubts about your competence during the course of yourduties, you should immediately speak to your line manager.Risk ManagementIt is a standard element of the role andresponsibility of all staff of the Hospice that they fulfil a proactive roletowards the management of risk in all their actions.
This entails the riskassessment of all situations, the taking of appropriate actions and reportingof all incidents, near misses and hazards.
It is a requirement that you adhereto Nightingale House Hospice Policies, Procedures, Protocols and guidelines atall times.
Health and SafetyRequirements of the HospiceAllemployees of the Hospice have a statutory duty of care for their own personalsafety and that of others who may be affected by their acts or omissions.
Employees are required to co-operate withmanagement to enable the Hospice to meet its own legal duties and to report anyhazardous situations or defective equipment.Data Protection and ConfidentialityThepost holder must treat all information, whether corporate, staff or patientinformation, in a discreet, secure and confidential manner in accordance withthe provisions of the current data protection legislation and organisationalpolicy.
Any breach of such confidentiality is considered a seriousdisciplinary offence, which is liable to dismissal and / or prosecution understatutory legislation and the hospices disciplinary policy.
This duty of confidence continues after thepost holder leaves the organisation.Records Management Asan employee of the hospice, the post holder is legally responsible for allrecords that they gather, create or use as part of their work within theorganisation (including patient health, staff health or injury, financial,personal and administrative), whether paper based or on computer.
The post holder should consult the IG Lead ifthey have any doubt as to the correct management of records with which theywork.Thisjob description is an outline of the role and function.
It is not intended todescribe all specific tasks.
Person Specification Qualifications Essential GCSE or equivalent C grade or above in English and Maths Qualified IOSH member Desirable Educated to Degree Level or equivalent NEBOSH Certification IOSH Managing Safely Experience Essential Minimum of 2 years working within a Facilities/ Buildings management role Desirable Experience of the hospice sector / healthcare environment Writing and implementing policies and procedures Skills Knowledge and Behaviour Essential Develop effective working relationships Leadership skills Good computer and IT skills Excellent verbal and written communication skills Good negotiation skills Knowledge of regulations associated with health and safety Knowledge and excellent understanding of fire safety Ability to understand and demonstrate the values of NHH Approachable to colleagues Attention to detail Self-starter with the ability to use own initiative Willingness to learn Organised and methodical Smart personal appearance Car driver with valid driving licence Reliable and prepared to work outside normal working hours as appropriate