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Be part of something extraordinary!
Chiltern Way Academy Trust wish to appoint a Facilities Admin to provide administrative support to the Estates Manager and site teams and ensure the smooth running of the facilities provision. We are looking for someone who has:
Knowledge of Health & Safety and Compliance requirements.
The ability to communicate effectively.
The knowledge to monitor suppliers and contractors effectively.
The ability to prioritize work and act accordingly.
The skills to produce meaningful reports and analyze data.
Term time only Salary Type: Bucks pay
Salary details: Bucks pay range 2 £24,879 - £26,961 Pro-rata approximately, £14,256 - £15,449 25 hours per week / 39 weeks per annum 09.30 - 2.30 Monday – Friday
Contract type: Permanent
Hours: 25 hours per week / 39 weeks per annum although potential for the right applicant maybe possible
09.30 - 2.30 Monday – Friday , There is potential for a full-time position for the right candidate, if desired.
Interviews to be held: TBC
About us Chiltern Way Academy Trust (CWAT) is an Ofsted 'Outstanding' academy, providing cutting edge and transformational approaches to educating students with ASC and SEMH. We currently have four campuses, with two secondary schools, one primary school and one combined school.
Chiltern Way Academy Trust - The Sunday Times Best Places to Work 2024
Facilities Admin
PURPOSE OF JOB
To provide efficient and professional administrative support to the MAT Estates Manager and site teams, maintaining and improving administrative systems as needed.
Strong communication skills are essential to effectively process complex information and relay key details and action points to the team. The role also
involves ensuring the smooth operation of the Facilities team, managing multiple tasks with ease.
MAIN DUTIES AND RESPONSIBILITIES -
To ensure the provision of general administrative services
· Support the Estates Manager and site teams with the administrative workload.
· Ensure all issues raised are responded to in a professional and timely manner.
· Liaise with third party suppliers / contractors, monitoring performance.
· Support the Estates Department in maintaining a consistent and efficient service across the campuses. Including ensuring all Planned Preventative
Maintenance (PPM) schedules are up to date.
· Helpdesk 'every' management, monitoring and responding to job requests,including liaising proactively and reactively with other staff and supply chain
partners,
· Production of monthly reports identifying performance against agreed targets and budgets.
· Act as first point of contact within the Estates office during working hours.
· Monitor the Compliance for all campuses via 'every' system
· Deal with emails, post and deliveries and maintain responsibility for the office
· Update Smart log – run reports
· Liaise with Site staff across all campuses, assist where needed. · Maintain the Vehicle log. · Monitor the vehicle tracking and raise reports. · Raise Purchase Orders as necessary
MAIN DUTIES AND RESPONSIBILITIES - OTHER
· To always maintain confidentiality in respect of Academy related matters and to prevent disclosure of confidential and sensitive information
· To work within and encourage the Academy's Equal Opportunity policy and contribute to diversity policies and programmes in relation to discriminatory behaviour.
· All staff have a responsibility to promote the safeguarding of children and young people
· Contribute to the overall aims and targets of the Academy, appreciate, and support the roles of other members of the staff team
· Attend INSET, appropriate training and relevant meetings as required and participate in the Academy's performance management process
· Carry out all duties and responsibilities with reasonable care for the health and safety of yourself and any other persons who may be affected by your
acts or omissions at work and to co-operate fully with the Academy in health and safety matters
About you Essential
5 GCSEs A-C
(including Maths & English)
Evidence of Continuing Professional Development
Proven experience of working in Facilities, preferably within an educational setting.
Excellent organisational skills
Excellent verbal and written communication skills, with the ability to interact with staff, students, and external contractors.
Accuracy and attention to detail
Competent in the use of Microsoft Word, Excel and facilities management software.
Understand the importance of discretion and confidentiality
Pro-active with the ability to use initiative
A professional and welcoming manner
Ability to work under pressure and meet deadlines
Adaptable and flexible
Operates with patience and tact
Work well as part of a team
Willingness to challenge oneself to continually improve performance.
Committed to equality of opportunity.
Desirable
'A' Level qualifications
Previous Facilities Administration in managing compliance, contractors and suppliers
Understanding of building systems, including HVAC, electrical, plumbing, and fire safety regulations
Shares knowledge with others
Understanding ofpromoting positive relationships within the wider school community
Other information To find out more about this amazing opportunity please contact:
Gaynor Howitt, MAT Estates Manager
Email :
Phone: 07496 701784
Closing date: 30th November 2024. Please check out our website for more details and an application form Please return completed application forms to
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare: All unspent convictions and conditional cautions All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020). It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.
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