Executive Assistant Salary : £30k basic plus bonus, pension, generous holiday allowance Office based : Dudley The Executive Assistant will provide high-level administrative support to senior leadership team.
This role requires excellent organizational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
The ideal candidate will be proactive, resourceful, and able to handle confidential information with discretion.
Key Responsibilities: Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare agendas, briefing materials, and minutes for meetings.
Communication: Serve as the primary point of contact between the executive office and internal/external stakeholders.
Draft and edit correspondence, reports, and presentations.
Project Management: Assist in the planning and execution of special projects and initiatives.
Track progress and provide regular updates to the executive team.
Event Coordination: Organize and coordinate executive events, meetings, and conferences.
Handle logistics, invitations, and follow-ups.
Data Management: Maintain and organize files, records, and databases.
Ensure data accuracy and confidentiality.
Financial Tasks: Process expense reports, manage budgets, and handle invoicing.
Assist with financial planning and analysis as needed.
Office Management: Oversee the general office environment, including supplies inventory, equipment maintenance, lunch ordering and space management.
Qualifications: Experience: Experience as an Executive Assistant or in a similar role supporting senior executives.
Skills: Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time management abilities.
Strong problem-solving skills and attention to detail.
Key Competencies: Proactivity: Anticipate needs and take initiative to address them.
Adaptability: Ability to adapt to changing priorities and work well under pressure.
Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
Interpersonal Skills: Build and maintain strong working relationships with internal and external stakeholders.
Multitasking: Manage multiple tasks and projects simultaneously with high efficiency.
Working Conditions: Primarily office-based with occasional travel as required.
Flexibility to work outside standard business hours when necessary.