We have an exciting opportunity for an Executive Assistant to provide excellent support to a group of Interpath Managing Directors.
The role requires initiative, proactivity, flexibility, and discretion.
This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.
Key Accountabilities: Provide excellent support to Managing Directors - tasks to include: Diary management – organise meetings and conference calls, book meeting rooms and catering and optimise stakeholders' time.
Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
Arrange cost efficient travel and accommodation.
Maintain the Salesforce CRM database.
Assist with the co-ordination of business development events, i.e.
compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
Arrange seminars and training events, as required.
Prepare client fees and other financial administration tasks.
Process accurate, timely expense claims.
Assist EA Team colleagues when required, e.g.
share tasks/cover absences.
Requirements Experience as a Personal Assistant/Executive Assistant/Secretary is essential 5 GCSEs or equivalent including English and Maths preferred, however strong work experience will be prioritised.
Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
Excellent verbal/written communication skills and interact well with both internal and external clients.
Proactive and possess exceptional time management skills to effectively prioritise workload.
Ability to work well under pressure in a fast-paced environment.
IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.
Benefits Annual leave 26 days (in addition to Public/Bank Holidays) Private medical insurance Life Assurance (4x salary) Group Income Protection Holiday buy (up to 10 days via salary sacrifice) Workplace pension scheme Discretionary bonus scheme Discounted gym membership Dental Insurance (optional, BUPA) Critical Illness Insurance (optional)