We are looking for a hardworking, charismatic and super organised EA with experienced of supporting 1:1 ideally in a start up, scale up or small business.
This role will be supporting a very busy Founder as he scales his business.
He runs a successful exclusive and luxury network which allows its members access to the most desirable clubs around the worlds and the chance to be part of a really fabulous community where they can create new friendships and connections and find their tribe.
Whilst very charming he is also very passionate about the business and brand, and like many Founders can be very demanding and has high expectations and works at a very fast pace.
He believes in polite manners, immaculate presentation across all areas and a great work ethic.
He is a creative at heart however there is a lack of structure and systems in place so a methodical mind who can help build that in as they scale is key.
His EA will become his true right-hand and he needs someone with high emotional intelligence but also the confidence to manage up when needs be.
Currently he is working extremely long hours and is in back-to-back meetings all day and working late into the night and he needs to find a better balance so he can spend time developing the long-term business strategy and the brand.
Hence, he needs a skilled EA to come in and help manage his very busy inbox and diary and help him run more efficiently and be his gatekeeper.
There is huge scope to grow and take on more projects and develop your role, however it will require hard work and long hours.
They are a small team that are dispersed internationally and as his EA you would act as a conduit between him and the team.
Duties will include but not be limited to:Executive Assistant Responsibilities:Complex diary management, including planning and scheduling meetings, managing time to best effect.Organising travel itineraries; flights, transfers, accommodation etc.Inbox management for the Founder prioritising relevant emails and responding where appropriate in a timely manner.Acting as gatekeeper / point of contact for the Founder and being his eyes and ears.Preparing internal and external reports and documentation as needed.Building and nurturing relationships with stakeholders, clients and key contacts.Helping to write and compose content on behalf of the Founder for community newsletters and across social media.Assisting with events (including organising logistics, people management, travelling to and attending events to help oversee and act as a representative of the Founder and the business and troubleshooting on the day).Sorting and managing all expenses/invoices.Assisting with business operations and implementing administrative systems and processes.Private PA tasks:Booking personal appointments.Sourcing gifts for friends and family.Booking personal travel.Assisting with management of private property.Handling household bills, car MOTs and services, property insurance renewals etc.Being on top of important annual calendar dates (e.g.
birthdays, anniversaries etc).Tracking all important documents, ensuring all is up to date (e.g.
passport, driving licence, etc).
Ad hoc errands.
This role will be based a couple of days per week in the office, one day from his home and the rest remote.Whilst well established this company is still a start-up that is scaling, so it's fast paced and intense and needs someone with a flexible and adaptable nature.
Excellent communication skills are essential as is a natural client facing manner and the ability to juggle workloads and prioritise.This role would suit someone who is confident, unflappable, and enjoys working in fast paced environment.Due to the nature of the work, it will require flexibility out of hours.The right candidate will have experience working for senior executives or at founder level, and have worked in a small team, start up or scale up.Candidates with experience working with HNWIs or in the world of luxury goods, brands, travel or lifestyle management is desirable.
Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.