The Role… The main purpose of the Documentation Administrator role is as follows; Compilation of records into the Manufacturers Record Books (MRB) to meet clients' requirements and ensure critical invoice scheduling is maintained.
HCO projects typically have significant stage payments associated with document delivery.
The Document Administrator shall manage the document control lifecycle process from customer requirements through to project closure by ensuring documents are created to a high standard and approved in a timely manner to meet customer requirements and scheduled invoicing.
Ensure document performance data is maintained, distributed and actioned by project teams.
Attend when required, documentation review meetings and project daily management.
Who are we… Chart Industries is a leading global manufacturer of highly engineered equipment servicing multiple applications in the clean energy and industrial gas markets.
Chart employees over 11,700 people based across 64 global manufacturing locations and 50+ service centres.
Recognised for an innovative edge and expansive portfolio, Chart has a global leadership position in process technologies with products and services in applications such as hydrogen, carbon capture, energy recovery, nuclear, water treatment, mining, and LNG to name a few.
In 2023, Chart acquired Howden, a leading global engineering business.
Since 1854, Howden has been at the forefront of developing engineering solutions for the needs of industrial processes.
Today, Howden provide mission critical air and gas handling products to clients with our range of highly engineered compressors, blowers, fans, steam turbines and rotary heat exchangers.
The strategic combination of Howden and Chart expands our offering of products and solutions across the Nexus of Clean -- clean power, clean water, clean food and clean industrials.
Together we are advancing a more sustainable future, by helping our customers to increase their environmental & functional efficiencies and decarbonise their operations.
We have a strong corporate identity and a clear purpose - you will be a member of our team shaping the future of the company and participating in helping our customers tackle some of the planet's most pressing issues.
What will you do… Plan and prepare MRBs for a broad range of clients, industries and products.
Work closely with the project teams and suppliers to ensure delivery the project documentation by the contractual date.
Actively monitor and review supplier documentation from dedicated mailboxes.
Preparation of all associated records and reports as specified on client documentation and create project specific folder.
Preparation of electronic format of records and reports as specified on client documentation.
Update and maintain documentation within manual to ensure all records are complete and accurate.
Progressing the MRB working closely with the documentation team and Quality Engineers Produce content that fully complies with Howden's visual standards.
Help develop best practice to minimise rework hours to support the reduction of Howden's Cost of Poor Quality (COPQ).
Manage updates and revisions to all technical literature utilising Howden's document management processes.
What do you bring… Essential skills, knowledge & behaviours Compatible academic qualifications Must be capable of diligently following standard processes An ability to work under pressure and to deadlines.
This role requires development of documentation critical to Howdens invoicing schedule Excellent planning and organisational skills Excellent written and verbal communication skills An enquiring mind with strong attention to detail Ability to interpret and comply with customer requirements Highly proficient in Microsoft Office software and other publishing software Desirable skills, knowledge & behaviours Use of Adobe Acrobat or other specialist publishing software or document management systems Knowledge of ISO 9001 quality management systems Experience in the use of Microsoft SharePoint platforms We've put together some criteria that we think is important for this role, but don't worry if your experience and expertise isn't an exact match.
If you feel that you can add value to our role and to Howden more broadly, we would welcome your application and be eager to learn more about you.
Our benefits… This is a permanent position based at our HQ in Renfrew, including an early finish on Friday.
Our range of fantastic benefits includes: A flexible, hybrid working environment Generous holiday entitlement package totalling 33 days annual leave Howden Pension Plan with a maximum employer contribution of 7% Enhanced Maternity, Paternity, shared parental and adoption leave pay Free onsite parking Healthcare cash plan Group Life Assurance plan at 3x salary Group Income Protection plan Access to My Howden Benefits & Wellbeing Portal – Cycle2Work programme, range of discounts across various retailers, wealth of information to support health & wellbeing Dedicated Help@Hand Service – free counselling, physiotherapy, financial support, medical second opinion, remote GP, personal training, nutrition consultations etc Opportunity to be involved in our ESG 'Bright Future' initiatives – STEM ambassador & volunteering Chart is an equal opportunity employer...
The Company intention in respect of recruitment, selection and promotion is to appoint the most suitable candidate for each job regardless of that person's race, religious beliefs, sex, sexual orientation, marital status, age or disability.