Job summary An exciting opportunity has arisen for an experienced Personal Assistant, to provide high quality support to the Medicine Division's senior leadership team.The post holder will manage the smooth running of their office, ensuring the highest standard of business support.Recent significant experience as a Personal Assistant in a fast paced complex environment is essential to being shortlisted.
Applicants wishing to apply are encouraged to read the job description to ensure that they fully meet the criteria listed within the Person Specification.
Main duties of the job This is a challenging role which requires someone with excellent organisational skills who is used to dealing with conflicting priorities.You will have excellent verbal and written skills and the ability to communicate effectively at all levels within the organisation and with key external stakeholders.
The aptitude to work on your own initiative and the ability to prioritise your work effectively, whilst handling a busy office, is essential as you will be required to manage large volumes of work with a very fast turnaround.You will be required to prepare communications and presentations to a high standard, so an excellent working knowledge of Microsoft Office is required along with the ability to maintain high levels of confidentiality.
Applicants will need to have experience of working in a busy organisation and servicing of meetings including preparing and distributing agenda papers and taking and producing accurate high quality minutes and action points.
About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in ourOutstanding for Caring CQC rating.
Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed.
We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in.
We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware treat our patients and staff with the same compassion and empathy we expect for ourselves.
We're here for them when they need us, and we go above and beyond to meet their needs.
This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.
From the moment you start with us and throughout your career we will help you to grow and develop.
We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job description Job responsibilities To provide high quality administrative and secretarial support to a designated Divisional Management Team.
Demonstrate highly developed administrative and communication skills in relation to diary management, information management, use of IT software to develop reports and presentations, minute taking, action tracking and delivering project work as required.
Person Specification Qualifications Essential Degree level qualification or equivalent gained through work experience/ combination of work and other qualifications.
Skills Essential Ability to work under pressure and meet deadlines in tight timescales.
Experience Essential Experience of organising events, seminars, meetings, courses and conferences.
Equality, Diversity, and Inclusion Essential Evidence of having championed diversity in previous roles Evidence of having undertaken own development to improve understanding of equalities