Job summary Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT. University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with see below for detailed job description of the role.
Main duties of the job An exciting opportunity has arisen for an enthusiastic and experienced Personal Assistant to support the Divisional Management Team within Division D at University Hospitals Southampton NHS Foundation Trust.
The successful candidate will be a motivated individual who can work independently, use initiative and be able to both prioritise and be flexible or order to meet workload demands without direct supervision.
They will work closely with the Divisional Director of Operations and Divisional Head of Nursing and Divisional Clinical Director organising diaries, arranging meetings both with internal and external stakeholders, supporting divisional meetings and events as required, collating spreadsheets, support recruitment processes, minute taking, as well supporting the organisation, manning and running of our management offices.
A good general education is essential with a high level of literacy, proven proficiency in Microsoft Office Packages.
Some experience within a similar role to include the co-ordination of workload demands in a busy hospital environment would be advantage.
About Division D:Division D hosts many of the trusts specialist services: Cardiovascular and Thoracic, Neurosciences and Neurosurgery, Trauma and Orthopaedics, Spinal services, Radiology and the Major Trauma Centre.
The PA role will offer lots of variety of exposure, leading to an interesting and varied opportunity.
About us As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.Specific to this role is the suitability for agile working which is a mixture of on-site and remote working.
In addition, we are open to discussing flexibility in the hours that you work.
Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service.
UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London.
The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep.
The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want.
Development of our staff is central to the delivery of high quality, safe and effective care.
We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.
Job description Job responsibilities The post holder is a key member of the Divisional Management Team (DMT) and is expected to provide a high quality administrative and Personal Assistant support to the DMT at all times; assisting them in ensuring they are able to function effectively and efficiently to help the Division meet agreed quality standards of patient care and performance targets as required.
We are looking for someone who: Has strong administrative skills; including an good understanding and ability to use Microsoft Office packages Has good communication skills Able to work independently, and able to work under their own initiative Has experience of working in a PA or administrative role previously Person Specification Qualifications, Knowledge & Experience Essential Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard NVQ level 4 in business admin or equivalent level of experience Experience working as a Personal Assistant or in business administration Working as part of a team and independently Desirable Experience within an Acute Trust or other healthcare sector Previous experience of working in an extremely busy environment Budget holding experience Values & Behaviours Essential Patients First Always Improving Working Together