Job summary Weare a growing, forward thinking GP Practice in Morpeth, Northumberland, withapprox 10,500 patients, providing a range pf primary care services to ourpatients.
We are seeking a part time Deputy OfficeManager to assist our Office Manager in delivering organisational objectives.Thesuccessful candidate will have excellent communication, interpersonal and ITskills and enjoy working as part of a team.
Experience is desirable, but notessential as appropriate training will be given if needed for the rightcandidate.
We use System1 and offerExtended Access so later working will be required on a rota basis.We offer NHS Pension and freeparking.Theclosing date for applications is Sunday 2nd February 2025.
If youhave not heard from us within 7 days of the closing date, then you have beenunsuccessful in your application.Ifyou would like to discuss this post or visit the practice, please contact JenniDollman (Practice Manager), or Marie Finlay (Office Manager) on 01670 511393.Weencourage informal visits to look around and meet our existing team.
Main duties of the job Administrative Management(including HR - staff welfare, staff training, staff appraisals, staffrecruitment).Lead with admin rota &annual leave.Arrange, chair and minutemeetings.Deal with incomingcomplaints/concerns & significant events etc.
Review and update PracticePolicies.Facilities ManagementH&SIT/Telephone System/WebsiteProcurementCarry out work for and coverfor Office Manager.
About us We are a growing, forward thinking GP Practice in Morpeth, Northumberland, with approx 10,500 patients.The post is for 24 hours per week.We offer NHS Pension and free onsite parking.
Job description Job responsibilities Administrative Management(including HR - staff welfare, staff training, staff appraisals, staffrecruitment).Lead with admin rota &annual leave.Arrange, chair and minutemeetings.Deal with incomingcomplaints/concerns & significant events etc.
Review and update PracticePolicies.Facilities ManagementH&SIT/Telephone System/WebsiteProcurementCarry out work for and coverfor Office Manager.JobdescriptionAdministrative ManagementDeal with admin staff welfareissues (including sickness/training/appraisals)Arrange & chair meetings(take minutes)Deal with incomingcomplaints/comments/concernsDeal with all significantevents (ensuring they are recorded correctly)H&S/cleaning/maintenanceReview admin practicepolicies/ensuring surgery & staff adhereDeal with IT/Telephone systemissuesProcess patient InviteslettersAssist in allprocurements/surgery provisions both Medical & Non MedicalLead with admin rota &annual leave.Facilities Management (withManagement Team)Ensure value for money isachieved in the purchasing of consumables and capital items.Maintain the premises to asafe standard.
Complying with all building regulations.Health andSafety ManagementEnsure Practice premises andwork systems comply with the requirements of the Health and Safety at Work etcAct 1974 and all other relevant safety legislation.InformationTechnology (with Management Team)Troubleshoot any hardware andsoftware issues as they arise.
Reach a local solution wherever possible and whennot initiate helpdesk support immediately.Ensure the surgery telephonesystem is maintained in good working order.
Fix problems if they arise andliaise with support desk as and when necessary.Health& SafetyThe post holder is required totake reasonable care of his/her own health and safety and that of other personswho may be affected by his/her own acts or omissions.To assist Greystoke Surgery inreducing healthcare associated infections and maintaining high levels ofinfection control you should be familiar with the surgery's IPC policy.You must either completeonline mandatory training or attend the in house annual IPC update.You must be compliant with allstandards relevant to your department at all times.You are responsible forkeeping your work area clean and tidy.
Person Specification Qualifications Essential Essential Experience of working within an Administrative Role Experience of working within a Team NVQ2 Administration High Level GCSE in English & Maths Desirable Desirable Experience of working in a GP Practice Experience of S1.