Corporate Governance Administrator

Job summary The Childrens Trustexists to support children and their families with acquired brain injuries andneurodisabilities.
We are a complex organisation that constantly thrives todeliver the best outcomes for the children we serve.
Effective governance is keyto achieve this.
If you are a governanceprofessional who is committed to providing high quality professionalsecretarial and administrative services and is motivated by working for acharity with a passionate, relevant mission, this exciting role of GovernanceAdministrator in our Risk & Governance team might be for you!Staff benefits include,shuttle bus, and more Read more below Main duties of the job Attend all committees and take accurate minutes.
Follow up any agreedaction points with those responsible and inform the chair of progress.Liaise with thosepreparing papers to make sure they are available on time and distribute theagenda and papers.Maintaincopies of current terms of reference and membership of any committees and anynominated trustee safeguarding.
Maintain a record ofall relevant documents, including minutes, record of conflicts and interests,etc.Maintain a trusteemeeting attendance record.
With experience ofworking in a complex environment, across a large and diverse workforce, youwill be exceptionally organised with a high-level of attention to detail.
Youwill naturally possess excellent inter-personal skills, and an ability toconsult and positively engage with key stakeholders across the organisation.
About us About UsThe Childrens Trust isthe UKs leading charity for children with acquired brain injury, providingexpert rehabilitation, education, therapy, and care at our national specialistcentre in Tadworth, and to children and their families across the UK, via ourBrain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, weare located just outside of London, close to the M25 (accessible via Junction8, A217 to Tadworth) and easily accessible via National Rail, by way of:Clapham Junction, Sutton, and Epsom.Staff BenefitsThe work we do ishighly rewarding, and in addition to an attractive salary, we offer a valuablerange of benefits, including, adoption pay, time off for fertility treatment,enhanced paternity leave, paid carers leave, time out days for thoseexperiencing menopause symptoms, time off for gender reassignment.
We also offeradditional annual leave days for those with long service, with entitlementsranging from 35 to 41 days (including bank holidays) depending on your lengthof service.
Other benefits includefree on-site parking; a staff shuttle service from Epsom and Sutton trainstations to Tadworth Court, subsidised cafeteria, on-site staff accommodation(subject to availability), the ability to retain your NHS pension (whereapplicable) or the opportunity to join an alternative scheme, and theopportunity to develop your career in a supportive and collaborativeenvironment.
Job description Job responsibilities Governance and Team Working Provide administrative, co-ordination and secretarial supportto all board-level committees.
Attend all committees and take accurateminutes Liaise with those preparingpapers to make sure they are available on time and distributethe agenda and papers Follow up any agreed action points with those responsible and inform the chair of progress.
Undertake other or additional duties that are within your skills and abilities, as theorganisation may reasonably require from time to time.
Maintain copies of currentterms of reference and membership of any committees and any nominated trustee safeguarding.
Maintain a record of all relevantdocuments, including minutes,record of interest, etc.
Maintain a trustee meetingattendance record Make an effective and supportive contribution to the team through:oCreating, developing, and maintaining effectiveworking relationships with colleagues in own department, acrosssite and externallyoBeing curious and showinginitiative in terms of new ways of working and systems.Undertake such otheradministrative duties as may be reasonably requested from time to time,including cover for EAsProfessionalismTake action and raiseconcerns.Adhere to the policiesand procedures of The Childrens Trust.Maintain professional boundaries and professionalism at all times.Show commitment to demonstrating the organisations values and behaviours at all times.Health and SafeyAdheres to all Healthand Safety guidelines, principles, and regulations to perform your role and comply with The ChildrensTrust policies and procedures.Provide evidence of all vaccinations (or medical exemption) required for the post.Adhere to manual handlingprocedures and completemandatory manual handling training.Promotes the health and safety of others.Uses the incident reportingand risk assessment system (IRAR), to identify and reportrisks and incidents/actions if directed.Responsible for identifying and mitigating risk within the work environment.Wellbeing and Emotional ResilienceMaintains a positive approachand outlook when dealing with change and overcomingchallenges and problems.Recognises own limitations, developsrealistic goals, and uses supportnetwork resource when or ifnecessary.Treats challenges and problemsas a learning experience.Remains organised and focusedwhen under pressure.Responds appropriately and effectively to all constructive feedback.Motivates self and other.
Person Specification Skills & Abilities Essential Excellent time management skills.
Minute taking excellent writing skills.
Ability to embrace change and new challenges and learn new skills with a positive attitude.
Exceptional organisation skills: ability to manage multiple tasks and priorities efficiently, maintaining high levels of accuracy.
A proactive approach with a keen eye for detail, high levels of confidentiality, and a professional demeanour.
Strong interpersonal skills with the ability to display discretion when dealing with confidential and sensitive information.
A team player who is comfortable working across various departments and stakeholders Experience Essential Experience as corporate governance administrator (or similar).
Understanding of charity governance.
Experience of managing committees and producing high quality minutes and action logs.
Working under pressure in complex and demanding environments and to specific timeframes.
Strong communication skills (written and verbal).
Experience of Microsoft Office and an aptitude and curiosity for learning new software and systems.
Qualifications Essential GCSE (or equivalent) English and Maths or relevant work experience.
Relevant secretarial or administrative qualification, or equivalent experience in a similar role.
Personal Qualities Essential Commitment to the vision and values of The Childrens Trust.
Flexible and can do attitude to competing commitments in workload.
Highly motivated and reliable.
Ability to cope working in a demanding environment.