Job Purpose The overall purpose of the HV Services (HVS) Coordinator role is to assist with the day to day running of operations within the HVS team.
This includes the programming and scheduling of works, Invoicing and billing management, Obtaining and putting together quotations for small works, Document and quality control, The raising and issuing of Work Orders and any other supporting activities and requirements of the team.
The ideal candidate will be from a coordination or administration background with a high level of organisation and computer literacy.
This is a permanent role which is primarily home/office based with travel required for meetings / team events.
Organisational ContextRES is a leader in renewable energy and is expanding its reach in the HV area of operational services.
The business unit currently operates and maintains a portfolio of solar, storage, wind and offhsore assets and has ambitious plans to further expand.
Key AccountabilitiesThe HVS Coordinator will focus on the daily, weekly and monthly needs of the HVS team, supporting the regional Operations Managers and other staff to deliver the service in a safe, compliant, professional, and cost-effective manner.
The responsibilities of the HVS Coordinator include:Responding to daily requests for support from the site technicians, prioritise any issues, and escalate as requiredMonitoring compliance with maintenance schedules / reports, to ensure the highest quality of documentation for completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, and action defectsCompiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reportingStock management and procurement of materials.
Lead an improvement activity to increase the quality and efficiency of this taskSupport technicians with their day to day requirements from holiday requests to booking hotels for work travelCoordinate PPE maintenance and new ordersMaintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessaryEnsuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptlyHelp organise team meetings and annual team eventsSupport monthly & annual reporting tasksAnalysis of maintenance KPIs and highlighting trends and anomaliesThe raising and closing of job workordersThe raising, management and closing of purchase ordersThe ordering of materials as required for small defect rectificationObtaining quotations from suppliers and putting together quotations for small works.The efficient programming of EngineersWork programme managementExperienceEssential:Will have carried out a senior Administrative role or Co Ordinator role previouslyWill be able to demonstrate operating in a fast paced and demanding environmentWill be well organised and self-motivatedDesirable:Previously have worked in a renewables environmentSkillsEssential:Fully competent with Microsoft office and overall good computer skillsMust have excellent communication skillsQualificationsEssential:Full UK driving licenceDesirable:IOSH