Job DescriptionTo provide efficient and effective secretarial, administrative and minute taking support for the Children & Families and Justice Social Work service.ResponsibilitiesProvide comprehensive secretarial and administrative support for the Children & Families and Justice Social Work service.Undertake tasks and processes to support the work of the Children & Families and Justice Social Work service.
Provide personal and confidential secretarial, administrative and minute taking support to the Children & Families and Justice Social Work senior management team.Participate in the Council's employee review and development programme.The IndividualSignificant experience in secretarial, administrative and minute taking work including figure work, data entry, word processing, composing letters, record keeping and filing.Experience of working in a busy office environment using relevant technology and equipment e.g.
photocopier, email, Intra/Internet.4 SQA National 5 grades or equivalent at level 3 or above including English and Maths/Arithmetic.
*Recognised qualification for word processing, e.g.
ECDL or equivalent.
*Recognised qualification for spreadsheets, e.g.
ECDL or equivalent.
*High level of accuracy in work.Ability to prioritise own workload.Ability to use initiative in day to day tasks.Ability to participate as a team member.Effective written and oral communication skills.Ability to deliver a high level of customer care.Effective organisational and time management skills.Self confident and self motivated.Ability to listen and accurately minute details of meetings.Possession of excellent analytical, evaluative, creative and decision making skills.Appreciation and acceptance of, and commitment to the importance of confidentiality.Significant experience of operating software applications including Word, Excel and PowerPoint.Ability to demonstrate good literacy and numeracy skills.Ability to identify and suggest improvementsFlexible and adaptable.You may need to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service.
Due to the rural nature of Moray this is normally undertaken by use of a car.
*Understanding of and ability to demonstrate key inter-personal skills on the telephone, by email and face to face.Willingness to accept direction/delegation.Ability to develop effective working relationships.Ability to work in a shared/open plan office.Flexibility to meet the needs and demands of the service.Ability to work in different offices depending on the needs of the service.Ability to work under pressure whilst meeting deadlines.Capacity to deal with some emotionally difficult and sensitive situations.
Closing date: 31 January Starting salary: £ (pro rata)£14.55 per hour21.75 hours per week (hours distribution is over 5 mornings per week, however some flexibility will be given to accommodate personal and family circumstances )Proposed start date: 1 June For further information, please contact Francesca Marchetti on