Our client is looking for an experienced Business Support Officer.This post is office based 37 hours per week Monday to Thursday 8.30 – 5pm Fridays 8.30 – 4.30pmOverview of Role;The prime function of the team is the purchasing of goods and services from a wide variety of Vendors for teams across the County, raising purchase orders, confirming receipt, and liaising with requisitioners.Inputting on to the BMS/SAP system raising orders from teams within the council for a variety of goods/services that are required.
As a team we work mainly from the team email box, to gather our workload from.
As per weekly rota the awaiting approval shopping carts need checking and once approved to be filed online and distributed back to the requestor of the order.
Some orders are purchased via business credit card and end of the month this will need to be reconciled against.
Resolving of queries that occur with orders, payments, contacting various departments/vendors to resolve.
Inputting on to excel spread sheet, payments that need to be processed for Travel claims.
Within our own worklist chasing for approval of invoices that have been received into payments.
Emailing for authorisation from requestor, uploading information /confirmation for audit trail, then to process on to payments to pay.
Resolving of issues, to avoid further delay of payments.
Accuracy, numeracy, and the ability to meet deadlines and work under pressure are essential requirements of the post along with excellent administrative clerical skills including good organisational skills using a methodical approach and working withing business support standards and processes.
You must be competent in the use of spreadsheets and databases, as data inputting is a key task you will be asked to complete.
You should be flexible and adaptable; being able to work on your own initiative and as part of a wider team and demonstrate excellent customer care skills, being sensitive to the needs of customers and communicating effectively at all times.PLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV.
Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities.
Colbern Limited along with our clients are an equal opportunities employer.