Business Support Co-Ordinator

Details of the offer

This job directly supports the Chief Financial & Corporate Officer by providing daily, administrative support and ensures the Finance & Corporate Services Directorate's compliance with Trust-wide business requirements (e.g.
finance, data protection, risk management, reporting, audit).
It collates, analyses, reviews, and reports on functional data from across the Directorate, to ensure that the Department's work and impact is tracked against the Corporate Strategy and the Department's own Strategy and workplans.
This job acts as a department "secretariat", making arrangements and bringing together the Department's teams for cross-functional (and inter-departmental) initiatives and activities, and carrying out general administrative duties as required.

What we want you to be responsible for  
Understanding the Trust's corporate requirements and standards, supporting the Finance & Corporate Services Directorate to ensure it has the correct governance mechanisms in place to fulfil these, and report on these as required.
Typical areas are, for example: 
Management Support 
Business Support to the CFCO, including performing all PA duties.

Travel, events, diary, correspondence and meetings management and communications 
Improve the financial performance of the directorate by: 
Supporting directorate budget holders in monitoring and controlling their budgets 
Providing input into year-end processes, helping to identify and track accruals and prepayments 
To provide induction/training/support on the use of the finance system 
Assisting with documenting key work-processes, analysing their effectiveness, and supporting team-Leads with their continuous improvement.

Project Management Support 
Provide administrative support to PMO and Project Management Group (cross F&CO directorate group)  
Assist in development and maintaining of project management documentation and reports 
Business Support Improvements and Effcienices 
On behalf of and directed by CFCO, conduct concept development around business support initiatives 
Identify, lead on, and embed, areas for savings through business process improvements and support delivery 
Support development and facilitate the creation of 'communities of interest', cross functional teams and ad hoc working groups, promoting a One Trust culture 
Compliance & Controls Management 
Liaise with FCS teams to produce accurate, consistent reporting on all audit actions.

Ensure FCS compliance with mandatory training 
Oversee FCS purchase order compliance – making sure internal controls are in place and procurement and budgetary guidance is followed 
Co-ordination of new starter process with line managers on documentation compliance, equipment and induction needs 
Monitor leavers to ensure removal from systems and payroll  
Health & Safety, Environment Matters 
Ensuring personal/delegated compliance with Trust requirements and initiatives relating to H&S, Environment 
Stakeholder Management 
Upholding high standards of relationship management and collaboration with internal stakeholders (senior management, trustees, technical experts, operational leaders and staff) 
How we would like you to achieve this: 
We want you to work in a way that is wholly consistent with our stated organisational values.

We want you to be customer-focused, supporting the team to always keep in mind how their activities impact on our colleagues across the Trust, but without losing the integrity and efficiency of processes.

We would like you to build particularly close relationships with the Technology Director, Finance Director, Data Protection Officer, Head of Project Management and Head of Procurement (the Directorate Heads) so that you can encourage and support cross-functional working.

We like to be kept informed so it is important to us that you keep good records relating to your activities, and be able to use this swiftly to produce meaningful management information that can inform our decision-making.
You need to be entirely comfortable and confident with creating and delivering engaging reports, presentations, and activities for different internal audiences (from front-line staff to director/CEO/board level, as well as for external stakeholders).

You'll be a daily user of (in particular) the Trust's finance system, and of Microsoft products (including Sharepoint for collaborative file sharing).


Nominal Salary: To be agreed

Source: Whatjobs_Ppc

Job Function:

Requirements

Commercial Administrator - Home Based

Join Uniquely as a Field Sales Representative and secure a high-paying role in telecoms sales. If you're ambitious and have experience in customer-centric ro...


Hays - Alba / Scotland

Published 11 days ago

Assistant Hr Administrator

At Miller Homes we are building homes in a way which allows us to build better places for people to belong to, better homes for customers and better places f...


Miller Homes Ltd - Alba / Scotland

Published 11 days ago

Clerical Assistant

Advertisement DetailsThe postholder will be based in the relevant School Office and will be managed by the Head Teacher. The postholder will assist the Head ...


Shetland Islands Council - Alba / Scotland

Published 12 days ago

Charity Facilities Administrator

We're excited to be recruiting for an experienced Facilities Manager on behalf of one of our prestigious clients in the Build to Rent (BTR) sector. A chance ...


Proprec Search - Alba / Scotland

Published 11 days ago

Built at: 2025-01-18T04:52:45.171Z