Business and Corporate Services Assistant - Temporary Employer: West Midlands Employers Location: JQ Modern, 120 Vyse Street, Birmingham, B18 6ND Contract Duration: 6 months with potential to extend Hours: Full-Time, 37 hours per week (Monday - Friday) Salary: £25,119 per annum.
With potential to increase.
Opus People Solutions are recruiting on behalf of our Client, West Midlands Employers , who are seeking a motivated and organized Business and Corporate Services Assistant to provide vital operational and administrative support.
This role is essential to ensuring smooth day-to-day operations and delivering exceptional customer service in a fast-paced environment.
The successful candidate will possess strong administrative skills, a high level of IT proficiency, and the ability to work both independently and collaboratively.
Key Responsibilities Reception Duties: Provide front-of-house support, greeting visitors and handling queries via phone, email, and in person.
Take and relay messages accurately and promptly.
Meeting and Event Support: Book meeting rooms and organize logistics for internal and external events, including catering and AV equipment.
Prepare meeting rooms with appropriate layouts, technical setups, and necessary materials.
Manage delegate registration and communicate effectively before, during, and after events.
Set up, host, and support virtual meetings and webinars using Microsoft Teams and Zoom.
Administrative Tasks: Maintain filing systems and manage complex data accurately.
Provide routine management information as required.
Handle incoming/outgoing post and ensure office supplies are well-stocked.
Assist with financial administrative tasks in line with relevant procedures.
Maintain a clean and organized office environment.
Operational Support: Support routine administrative tasks and business processes.
Identify and implement continuous improvements to enhance service delivery.
Open and close the office, following all safety and security protocols.
Compliance and Best Practices: Adhere to statutory regulations, including health and safety and GDPR guidelines.
Interact professionally and maintain confidentiality when dealing with colleagues and customers.
Essential Experience and Skills Strong IT proficiency, including Microsoft Teams, Zoom, and AV/conferencing tools.
Proven administrative experience with excellent communication skills.
Ability to liaise effectively with diverse stakeholders at all levels.
Experience in event coordination and delegate management is desirable.
Ability to work independently after initial training and support.
Personal Attributes A positive role model who embodies the organization's vision and values.
Creative and adaptable, with the ability to meet evolving demands.
Reliable, self-motivated, and organized with strong attention to detail.