Business Administrator Business Administrator Assignment Type: Temporary, ongoing basis where you will be engaged via HaysLocation: ChichesterWorking Environment: Hybrid Pay type: Competitive hourly pay rateStart date: ASAP Our ClientThe World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.
The RoleHays are recruiting for an exciting opportunity for a Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 12 months (rolling, reviewed annually).
The successful Business Administrator will carry out a supporting role to department Head and their team.
To act as a central administrative hub, whose organisation and forward thinking allows the team to function efficiently.
Key responsibilities: Add order numbers to the relevant trackers at the point the order is raised.
Work through the 'awaiting release folder' daily to see if any previously raised orders have now been released by finance/purchasing.
When the Purchase Orders have been released by finance print and file the order in open SVO's/PRs/CPRs folder.
Business Administrator to email the PO to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered.
Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing.
Book meeting rooms, hotels and flights.
Meet and greet visitors.
Obtain equipment such as projectors / flip charts etc when required.
Provide complete comprehensive administrative support as required.
Dispatch DHL shipments Provide cover for other business administrators and personal assistants when appropriate.
Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment.
Grant internet access rights to visitors and organise when required safety shoes/overcoats.
Act as a gateway to and from the department.
Deal with IT issues, raise tickets and chase through to completion.
Skills & Qualifications To be self-motivated and able to make decisions without constant supervision.
To be able to prioritise workload to meet deadlines.
Good organisation and planning abilities.
High level of communications, both written and verbal.
Able to work under pressure to meet deadlines.
Proven ability to author clear/concise English, strong written/verbal communications skills.
Well organised with the ability to work under pressure to meet deadlines.
Strong team player that is self-motivated, reliable, trustworthy and conscientious Willingness to develop and adopt new initiatives.
PC software abilities including MS Office packages - familiarity with Apple devices is advantageous.
PC communication abilities including use of networks, e-mail, SAP, etc.
Flexibility to work extended hours.
Appreciation of Design is advantageous.
German language skills would be an advantage.
Benefits: Hourly rate along with an annual performance related bonus.
Hybrid working.
Parking on-site with access to a subsidised restaurant.
35 days annual leave (including bank holidays) What next?