As Business Administrator, you will provide full support the Business Support Manager as well as the Branch Managers across the UK and Ireland.
The main purpose of this role is taking ownership of the operational and delivery of the facilities services with guidance from the Business Manager.Key Responsibilities: Provide full administrative support to the Business Support Manager.Main Tasks and Deliverables:Responsible for day-to-day coordination of incoming jobs reported by Branch Managers over 62 sites.Recording of all jobs in a timely manner and ensuring continued communication is kept on update of progress – cradle to grave serviceManagement of planned preventative maintenance (PPM), striving towards % compliance across of the portfolioHigh level of engagement with all stakeholders ensuring a constant strong link for all "go to person"Raising of all purchase ordersQuestion all cost that are presented to us from suppliers and contractors, striving for best valueCover of reception and general administration task when requiredEnsuring the compliance files is regularly updated so all branch managers have visibility of their property statutory documentsCollate and record of sustainability data, Environment, social and governance, ESGSupport with insurance matters, both building and personal claimCreating new database of contractor management and implementationSupporting the Business Manager in on-going projects, liaising with contractors / attending meetingsInputting of all business rates applications (Valuations Office Authority) liaising with councilsAssisting the Business Support Manager in liaising with suppliers on the renewal of services and to ensure the SLA are being metAssisting the Business Support Manager in CAPEX request and the administration of themSkills and Experience:Keen eye for detailExperience in scheduling workCreate manage monthly reports on complianceKnowledge of legislative practicesIT Literate (Excel, Word,)Customer focus, empathy, and motivationProactive, Innovative and a forward thinkerAmbitious and CreativeManage own workload to a high standardDesirable:Knowledge of BusinessKnowledge of BMSKnowledge of ISO H&S knowledge (This can be taught)Market and Value PropositionWhat we offer:Working hours Monday - Friday, core working hours 8:30 - 5:00Opportunity to hybrid work once trainedPensionCompetitive salaryCycle to work scheme