Assistant Property Manager LONDON Key Responsibilities: Assist the property and engineering managers in fostering strong client relations with occupier representatives, ensuring open communication regarding building issues.
Collaborate to maintain and update records of compliance with operational processes and procedures.
Support the procurement of costs and information to help manage the building service charge budget.
Enforce health and safety standards, emergency procedures, and safe working practices in accordance with current legislation.
Act as the point of contact in emergency situations, executing evacuation plans as necessary.
Conduct regular physical inspections of completed works, service contracts, and the overall premises, reporting any issues to the property and engineering managers.
Handle routine correspondence and manage administrative duties to ensure the smooth operation of the building management office.
Assist in producing service specifications, contracts, and associated documentation that meet the service requirements of the premises.
Track and process service invoices and contribute to the production of management accounts.
Manage the computerized building management system (CAFM), including setting up buildings, editing instruction sets, maintaining asset registers, and generating reports.
Coordinate with contractors for seasonal landscaping and decorative planting, particularly during the Christmas period.
Undertake any other duties as directed, ensuring alignment with the companys vision and values.
About You: Strong administrative skills with a keen eye for detail.
Knowledge of health and safety regulations.
Experience in budget management and specification/contract management.
Experience working with contractors and occupiers Familiarity with CAFM systems or similar helpdesk software.
Basic IT skills and proficiency in Microsoft Office.
Why Join?
This is an excellent opportunity to grow your career in property management while contributing to a dynamic team.
We offer a supportive work environment, opportunities for professional development, and the chance to make a significant impact on our operations.