Assistant Project Support Officer

Job summary Anexciting opportunity has arisen to join the Project Support Team as anAssistant Project Support Officer.
This is a permanent full-time role, and weare seeking to appoint a dynamic, motivated, enthusiastic, and experiencedindividual.Asan Assistant Project Support Officer, you will report directly to the ProjectSupport Officer Team lead and will play a key role in providing robust projectsupport to the Programme Management Office.Youwill be required to negotiate, problem solve, use your initiative, anddemonstrate resilience and determination with minimum supervision to meetdeadlines.If you think you have what it takes to support the overall deliveryof the Trust priorities, we would reallylike to hear from you.Important Notice Regarding Job Applications:We value originality and integrity in our hiring process.Please note that all applications must be entirely your own work andAI-generated content is not acceptable and will be disqualified.We appreciate your understanding and encourage you toshowcase your skills and experiences authentically.
Main duties of the job The main responsibility of the role is to provideassistance for tasks to support the delivery of projects as required by the ProjectSupport Officer and wider Strategy & Planning team.Provide Project and Administrative support to the.
PMO team.Support delivery of the Trusts projects and programmes.Support the production of documentation relating to the projects andBAU.To provide support to the Theatre and other ProgrammesOperate, maintain, and provide support in the use of the PMO toolset.Co-ordinate and provide support for relevant project managers meetings.Establish and maintain the Trusts project documentation library.Assist in the production of key project documentation.Assist in conducting project audits.Other project duties as and when required.Effectively plan, resource, and monitor small-scale projects, withsupport of Project Support Officer.Direct and motivate the project teamIdentify and manage all stakeholders.Agree any delegation and use of project assurance roles required by relevantProject board.Prepare Project, Stage and, if necessary, Exception Plans inconjunction with Team Managers, and appointed project assurance roles, andagree them with relevant Project Boards.Manage business and project risks, including the development ofcontingency plans.Support with workprioritisation.Deliver key governance documentation in association with projectdelivery.Please refer to job description.
About us Our purpose is simple - Putting Patients First.
We are looking for exceptional colleagues who can help us achieve this.Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.The Trust operates hospital-based services from three sites in Kidderminster, Redditch and WorcesterOur workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care.
You could be one of them.We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward.
Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.Our objectives are simple:Best services for local peopleBest experience of care and best outcomes for our patientsBest use of resourcesBest peopleBetter never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description Job responsibilities Assistant Project SupportOfficer to support the managementof the Programme Management Office with the delivery of the Trusts keystrategic programmes and projects.
Closelyengaging with all levels of staff and suppliers to deliver the required deliverablesin compliance with the Trusts governance processes.
Due to the close working relationshipsrequired with Trust colleagues, on-site working will be required on a regularand sometimes ad hoc basis, including being on-site at least two days per week.Staff Management1.To ensure all staff within the Strategy & Planning divisionare fully supported with project and programme delivery.2.Demonstrate effective leadership at all times.
3.Demonstrate supervisory skills for new junior and support staff.4.
Utilise Trusts policies, proceduresand guidelines actively contributing to their development.HumanResources5.Maintain appropriate records, adhering to national, local andTrust guidelines on record keeping.6.Ensure attendance of staff at mandatory training for compliance.Financial7.Assist in the development of business processes and reporting for relevantprojects.
8.
Workclosely with the Project Support Officer Lead and PMO team to provideappropriate financial and activity information as required to generate reportsfor Board committees.9.To participate in budget setting and productivity and efficiencyprogramme planning.10.
Production of staffcapitalisation and revenue reports for recharging of staff costs.Project &BAU Support / Management1.
Provide Project and Administrative support to the.
PMO team.2.
Support delivery of the Trusts projects and programmes.3.
Support the production of documentation relating to the projects andBAU.4.
To provide support to the Theatre and other Programmes 5.
Operate, maintain, and provide support in the use of the PMO toolset.6.
Co-ordinate and provide support for relevant project managers meetings.7.
Establish and maintain the Trusts project documentation library.8.
Assist in the production of key project documentation.9.
Assist in conducting project audits.10.
Other project duties as and when required.
11.
Effectively plan, resource, and monitor small-scale projects, withsupport of Project Support Officer.12.
Direct and motivate the project team.13.
Identify and manage all stakeholders.14.
Agree any delegation and use of project assurance roles required by relevantProject board.15.
Prepare Project, Stage and, if necessary, Exception Plans inconjunction with Team Managers, and appointed project assurance roles, andagree them with relevant Project Boards.16.
Manage business and project risks, including the development ofcontingency plans.17.
Support with workprioritisation.18.
Deliver key governance documentation in association with projectdelivery.19.Complete and ensure up todate framework documentation is available.
Person Specification Skills and knowledge Essential Competent user of Microsoft Office, particularly MS Excel, and experience of supporting and training other users if required Excellent verbal and written communication skills.
Able to communicate project details as they develop and change Excellent time management skills with the ability to work to multiple and challenging deadlines Experience Essential NHS experience in an administrative role Experience of administrative procedures including co ordinating and managing the administration of meetings at a Senior level Experience of data collection and use of information for decision making Experience of action tracking and resolution Qualifications Essential 5 GCSEs or equivalent inc. Maths and English Desirable Project Management Qualification APM or PRINCE2 or willingness to gain suitable qualifications.
Evidence of continued professional development.
Other Job Requirements Essential Onsite working requirement at least two day per week at all hospital sites Passionate for high quality patient care and delivering outstanding outcomes.
Resilient and determined to overcome challenges, recover from setbacks, and demonstrable persistence to deliver against set objective Desirable Ability to recognise when to seek appropriate assistance from colleagues.