Army - Executive Assistant (Director Land Warfare)

About the job Job summary The Ministry of Defence (MoD) employs over 50,000 Civil Servants.
Within that, the Army Top Level Budget (TLB) employs around 7,000 MoD Civil Servants located at over 300 locations.
We are looking for a motivated and highly organised professional to join the Land Warfare, providing direct support to the Director Land Warfare.
The successful candidate will provide effective and efficient administrative support and work as integral part of outer office support.
Ideally candidate will have experience in a similar role, in a professional service environment and have an ability to work proactively and as part of a team.
These positions are advertised at 37 hours per week.
This role is in scope of a change programme therefore there could be changes to the role.
Job description As a civil servant you will work alongside military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities the Army delivers.
Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.
Main Responsibilities include : Maintain and update electronic diaries, identifying and managing any conflicts, prioritising as appropriate.
Arranging meetings and corporate events, booking in visitors, and undertaking all necessary administrative and IT procedures, including travel arrangement, prior to engagements/events.
Forecasting and anticipation is crucial.
Collate and organise briefing information packs for meetings, boards or conferences as required and within the timescales set using MS Office tools such as OneNote and Outlook.
Network and build positive relationships with a wide range of internal and external stakeholders, including other Personal Assistants, Executive Assistants and Principals.
Support the delivery of Director Land Warfares meetings, providing a secretariat function and enabling through IT tools such as MS Teams.
Maintain effective electronic housekeeping and records management/retrieval processes, including safeguarding and handling of classified material in accordance with extant policy.
Adhoc administrative tasks to support outer office staff, acting as a professional representative of the principal at all times.
Person specification The successful candidate will be a rational and clear thinker, who can work well during periods of change.
You will: Be self-motivated and highly organised with an ability to forecast and be able to work well within a small team, whilst working collaboratively with the wider Land Warfare Centre Have strong interpersonal skills.
Use sound judgement.
Work quickly and concisely in order to meet demanding priorities.
Have the ability to converse effectively with a range of stakeholders at all levels across the Army TLB, also linking into OGDs, MOD and civilian organisations.
Maintain a high level of confidentiality at all times.
Ensuring all information received by your Principal is managed and stored appropriately, applying and adhering to security classifications as appropriate.
Essential Criteria : A sound understanding of Microsoft Office packages (or similar).
Desirable : Previous experience in a PA or EA position would be advantageous.
Experience of delivering outputs at pace in a lively environment and strong written and verbal briefing skills would be advantageous.
Behaviours We'll assess you against these behaviours during the selection process: Delivering at Pace Communicating and Influencing Working Together We only ask for evidence of these behaviours on your application form: Delivering at Pace Benefits Alongside your salary of 28,300, Ministry of Defence contributes 8,198 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
https://www.civilservicepensionscheme.org.uk/joining-the-pension-scheme/benefits-of-the-pension-scheme/As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Benefits for Army Civil Servants include: Civil Service Pension Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role including the opportunity to further develop Climate Change and Sustainability experience within a project and programme delivery environment.
A dynamic and innovative working environment that offers flexible working options.
A working culture that encourages inclusion and diversity.
Opportunities for personal and professional development.
Highly Competitive Pension Scheme.
Flexi-time scheme.
Alternative working practices.
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service.
Ability to roll over up to 10 days leave per year.
Highly competitive pension scheme.
Personal and professional development of skills.
Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
An excellent range of family-friendly benefits, for example, enhanced parental, and adoption leave.
6 days special leave per year which can be used for volunteering activities.
Local site benefits such as free parking, on-site gym facilities, shop, caf and the opportunity to join and use one of the on-site messes.
Where business needs allow, some roles may be suitable for a combination of office and home-based working.
This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments.
Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance.
Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).
Defence Business Services cannot respond to any questions about working arrangements.The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers.
This includes moves between government departments.
You may however be eligible for other government schemes, including Tax-Free Childcare.
Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking.
Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance.
The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel.
All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction.
The survey is voluntary and anonymous.
You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR).
The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign.
Each element will be scored accordingly.
We welcome applications from everyone irrespective of gender and ethnic group.
Appointment will be based on merit alone.
At application you will be assessed against the following Experience: : CV- Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Personal Statement -Please note that it is essential that your personal statement (750 words max) is aligned with the job description/person specification to provide evidence that you have the knowledge and recent practical experience Delivering at pace At interview you will be assessed against the following Behaviours: Delivering at Pace Communicating and Influencing Working Together if we receive a high volume of applications we will base sift on the lead behaviour Delivering at pace only .
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences.
Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
We will endeavour to sift applications within 5 working days of advert closing with interviews taking placing within 2 weeks.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: ****** .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
This role does not meet that category and we will not sponsor a visa.
It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed.
The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities.
As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found.
To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.
Contact point for applicants Job contact : Name : Major Ben Cutter Email : ****** Recruitment team Email : ****** Further information Please ensure you read the attached candidate information document prior to completing your application.
If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP.
If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: ******.