Administrator

POSITION SUMMARYWe are recruiting for an Administrative Assistant to join our Graphics team in Witham.
This is a part-time role, 20-25 hours per week over 5 days (9.30 am to 2.30 pm).
You will be responsible for supporting the site with day to day operations and special projects, providing clerical assistance, maintaining records and additional administrative services.
Ideally you will have at least 1years experience as an Administrator and have experience of using SAP.
Knowledge of Ariba, SAP and Excel an advantage but not essential as training will be available.
JOB RESPONSIBILITIES· Assists management with administrative tasks such as tracking and compiling information of interest.
· Organises and maintains file system, and appropriately files correspondence and other records.
· Assists in scheduling, maintaining calendars and setting reminders for upcoming events.
· Performs data entry with understanding of confidential information.
· Maintains office environment, including managing inventory of office supplies.
· Prepares various reports detailing the administrative information handled by the position.
· Assists staff with special projects as needed.
· Reads and answers correspondence, escalates as and when necessary.
· Orders stock requirement and ensures ordering follows the correct procedure.
· Assists with month end invoicing and reporting · Monitors on time delivery of products and ensures accuracy of pricing in SAP.
· Evaluates vendor performance based on pre-determined vendor criteria.
Performs vendor audits and evaluations.
· Maintains inventories with vendors to support production.
Implements just-in-time material policies wherever feasible on all purchased goods.
Expedites deliveries, handle product returns, and promotes quality process with vendors.