Role Responsibility:Administrative SupportG4S Care and Rehabilitation ServicesHMP Parc, Bridgend, CF35 6APSalary £18,558.50 per annumPermanent, Part Time, 30 hours per weekBenefits: Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts.Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release.
We seek to normalise prison conditions as far as possible to reflect life in the outside community.
Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised.
Central to our philosophy is the relationship between staff and prisoners.
Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care.
HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.An opportunity has arisen for the right person to supply Administrative Support to the Team at HMP Parc.
The successful candidate will assist in the smooth and efficient running of the designated residential area by providing sound administrative support and assistance in related issues.
Key ResponsibilitiesResponsible for updating and maintaining databases / spreadsheets covering a range of activitiesCompiling paper documents and scanning as required to secure online files / databasesBuild and prepare paper / electronic documents for operational and resettlement purposes;Managing daily mail into and out of the YPUCompiling, producing and disseminating monthly and quarterly reporting statistics and reports to internal and external stakeholdersCo-ordinating various operational and resettlement monthly / quarterly meetings, disseminating agendas and completed minutesDissemination of communication to young people, YPU and wider staffing group as required via email and other databasesCompiling, maintaining, closing and appropriately archiving young person files, both electronically and in physical formActing as 'front of house' for the Young Person's Unit, receiving, relaying and recording communication from external agencies and family members where appropriateCo-ordination of online booking systems for visitors as requiredAdministration of resettlement systems and databases in line with national standardsCollating and relaying information between internal and external stakeholders as requiredManaging internal room booking systems for interventions, meetings and professional visitorsProcessing and monitoring of stationary / 'office hub' orders, maintenance requests, young person applications, complaints and safeguarding referrals in line with internal processesUndertaking and reporting on internal assurance processes as requiredProvide general administrative support for the Head of Young Person's Unit, senior managers, operational and resettlement staffProvide cover in the absence of other Residential Administrators as agreedAttend internal training courses as directedSupport sickness managementTo provide admin support for specific areas as part of the ongoing action planAny other management admin task assigned to you by the SOM or Head of YPUThe Ideal Candidate:Essential SkillsExcellent communications skills and organised in managing daily tasksCompetent user of Microsoft Office and Google systemsExperience of working in a busy pressured environmentMust be able to work as part of a team but also on own initiativeGCSE Maths and English (A – C) or equivalentDesirable SkillsPrevious knowledge of criminal justice setting / working in a custodial environmentPrevious experience in administrative or business support roleHigher level qualifications in computing / ITIf you join us, you can be sure that you'll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.
HMP Parc encourages applications from Welsh speakers.
For more information on HMP Parc, please visit Equality and Diversity is an important part of G4S Care and Rehabilitation Services.
We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves.
We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act.
You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.