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Snapshot We are seeking an Administrative Business Partner to support up to three leaders, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive team & company priorities.
This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team that is both locally and globally distributed.
The Role Key responsibilities: Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, and interview appointments across numerous time zones and different office locations.
Support operational tasks and processes; suggest ideas for continuous improvement to increase efficiencies.
Collate and track actions and deliverables.
Provide meeting support - circulate agendas, capture notes, and ensure actions are followed up on and completed.
Ensure meeting roles, agendas, and briefing documentation are in place for each meeting.
Develop strong working relationships with each leader: think ahead, handle priorities, anticipate needs and future challenges, proposing solutions to enable effective decision-making.
Understand key stakeholders; build and maintain effective working relationships across the whole organization.
Draft and send out team communications.
Organize and execute internal and external events for business and team events e.g.
off-sites, lunches, talks, seminars, visitors.
Arrange domestic and international travel for meetings, international office visits, and speaking engagements e.g.
hotel reservations, flight check-in, visas, detailed travel itineraries, and overseas transport.
Handle financial administration e.g.
compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
Assist and lead on site-specific initiatives within Google DeepMind.
About You You are a resilient Assistant, with experience working in a fast-paced environment.
You are energetic, enthusiastic, and have a keen interest in continuing to develop your career in supporting and enabling others.
Colleagues describe you as positive, warm, kind, trustworthy, and efficient; with a can-do attitude, willingness to learn, and a strong desire to grow.
Passionate about supporting and enabling others, motivated by leader support.
Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
Highly organized, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
Can adapt quickly to changing demands and embrace ambiguity.
Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
Solid communicator and active listener; you exhibit a high EQ.
Able to build relationships across teams and foster trust.
Collaborative and thrive in a team environment.
Proactively seek out time-saving solutions and tools.
Open to new ways of working, curious, and dedicated to continuous improvement for yourself and the team.
Experience with Google Suite is preferable but not crucial.
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