Administrative Assistant

Job Description: Administrative Assistant Location: Glasgow Hybrid Contract Length: 7 months Overview: We are looking for an organized and proactive Administrative Assistant to support our training documentation process across multiple sites in Scotland.
The role involves managing training records, ensuring their digitalization, and reporting on completion status.
Key Responsibilities: Training Pack Management: Collaborate with 53 sites across Scotland to collect paper training packs and upload them to a digital folder.
Track the progress of uploaded documents for approximately 1,200 employees.
Provide weekly updates on the status of uploads, including % completion at a higher Scotch level.
Work closely with an internal Diageo team to integrate and link these training packs to a digital system.
Document Scanning and Verification: Scan safety-critical training certificates and ensure no gaps in documentation across all sites.
Verify the accuracy and completeness of training packs before uploading to meet set criteria.
(Training will be provided.)
Administrative Duties: Handle administrative tasks such as data entry, maintaining records, and reporting progress.
Utilize MS Office and data programs for efficient document handling and storage.
Communicate effectively with various stakeholders and provide updates on project progress.
Travel Requirements: Occasional travel to other sites to collect documents and liaise with site teams.
A full driving license is required.
Mileage will be expensed.
Skills and Qualifications: Proven experience in data entry, office administration, or as a Data Entry Operator/Office Clerk.
Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment (scanner, fax machine).
Strong attention to detail with excellent spelling, grammar, and punctuation skills.
Highly organized with the ability to track and report on multiple tasks and projects.
Effective communication skills and the ability to work both independently and within a team.
Experience in managing digital files and maintaining accurate records.
As a temporary contractor, you'll be employed by our Managed Service Provider, Magnit Global, who manage most of our temporary contract hiring, you will not be employed by Diageo."