A growing finance company based in London are looking for an Administrative Assistant to join them.
This is a varied Administration role working in a team of 3 supporting the investment team.
Position Overview: In this multifaceted role, you will excel in various administrative tasks that contribute to the seamless functioning of the office.
Key responsibilities include efficiently answering and directing telephone calls, addressing queries through both phone and email communication, and warmly greeting visitors at the reception.
You will also be project managing various projects, handling stock and payment reconciliation and managing the process of invoicing and receiving payments.
Additionally, you will be operating and updating the database, managing your own diary, and collaborating closely with Co-Founders and the Office Manager.
Organisational skills extend to maintaining the office filing system, preparing, organising, and storing information in both paper and digital formats.
Furthermore, scheduling meetings, and booking rooms.
Handling logistical aspects, such as arranging post and deliveries, is also within your purview.
Through these diverse responsibilities, you will contribute to the overall effectiveness and professionalism of the office environment.
Main Responsibilities: Answering the telephone and directing calls as appropriate
Dealing with queries on the phone and by email
Project management
Stock and payment reconciliation
Sending invoicing and receiving payments
Greeting visitors at reception
Operating and updating the database
Own diary Management
Working closely with both Co-Founders and Office Manager
Maintain the office filing system
Preparing, organising, and storing information in paper and digital form
Managing diaries, scheduling meetings, and booking rooms
Arranging post and deliveries
Required Skills
5 years of relevant experience in an office environment.
Proficient in Microsoft Office and Suite
Strong phone skills.
Demonstrated ability to read, write, and speak English.
Comfortable multi-tasking and prioritising tasks without guidance.
Excellent interpersonal skills.
Punctual with strong attendance history.
High level of accuracy and attention to detail.
Takes initiative.
HubSpot knowledge and ideally history of using it.
Problem- solving skills.