Overview Join our dynamic team of administrative assistants, where independence meets collaboration, and where youll play a vital role in Esri Globals UK offices.
Bring your skills in communication, organisation, and attention to detail to support and empower our talented and innovative Software Development and Product Engineering teams as they grow and thrive.
In this position, you will handle day-to-day office operations, gather and share relevant information, and facilitate necessary approvals for various requests.
Responsibilities Manage operations to make our office a great place to work by taking care of the office condition, supplies, catering, vending and equipmentInterface with the local landlord and vendors, manage vendor procurement and vendor contracts, coordinate work of contractors for office maintenance and enhancements, and maintain office equipment in collaboration with Esris corporate, Global Operations TeamAct as a first point of contact in our Edinburgh office and ensure successful meeting engagementsManage daily business administration, including answering and routing inbound calls, travel planning, and other administrative supportAssist and collaborate with colleagues when necessary, and take on temporary projects within your expertiseCoordinate with managers and Esri Information Security Technology teams on acquisition and distribution of employee computer hardwareProvide orientation to new staff membersCollaborate with HR to support employer administration, onboarding, as well as compliance and adherence to legal and office policies as neededActively engage in data privacy managementProvide high-level administrative support to development teams globallyServe as a collaborative partner with administrative staff located in Europe, Asia, and the Americas including staff in Esris headquarters in Redlands, CA Improve and implement sustainable business practices to ensure the financial health of the office and company as a wholeOrganise team building and office morale events and activities Requirements GCSEs in English and Maths or equivalentAt least two years of experience working in a similar position with office management, administrative, or assistant experience in a multinational companyEffective time management skills with the ability to multi-task and follow-up on multiple projects, using both analytical and organisational skills Excellent verbal and written communication skills in EnglishAbility to effectively collaborate virtually and in-person with different personalities, cultures, and belief systemsStrong computer skills including usage of spreadsheet applications, word processing programs, and e-mail systemsExcellent customer service, relationship-building, negotiation, and influencing skillsFlexible and adaptable to new challenges and opportunities, with the ability to think and work independentlyMust have current work authorisation in the United Kingdom Recommended Qualifications Bachelor's degree or equivalent commercial educationKnowledge of human resources policies and proceduresExperience working with third party suppliers and facilities management Who we are Esri is a thriving and inclusive workplace.
We take pride in our culture and recognise the value our people bring.
We believe in creating a balanced and flexible work/life environment and invest in learning and development at all stages of an individuals career.What we offer Competitive salary and benefits, which take into account many factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organisational needsAn attractive location based full-time in our Edinburgh office.
This location is a new development in the Quarter mile area in the heart of central Edinburgh, surrounded by many historic landmarksThis location is well served by buses and in walking distance from two train stationsA generous company bonus scheme based on company and personal achievementsPension, Vitality healthcare scheme, education sponsorship, gym contribution, cycle-to-work scheme, and Fire Warden/First Aiders Program.
As a company, we believe in giving back wherever we can and therefore offer up to two paid days for volunteering opportunities Our technologyEsri uses mapping technology to help our customers solve the worlds most complex challenges.
Our passion for improving quality of life through geography is at the heart of everything we do.
We support governments, universities, businesses and charities worldwide to save money, improve society, and protect our environment through a deeper understanding of the changing world around them.#LI-SM1#LI-Onsite About Esri At Esri, diversity is more than just a word on a map.
When employees of different experiences, perspectives, backgrounds, and cultures come together, we are more innovative and ultimately a better place to work.
We believe in having a diverse workforce that is unified under our mission of creating positive global change.
We understand that diversity, equity, and inclusion is not a destination but an ongoing process.
We are committed to the continuation of learning, growing, and changing our workplace so every employee can contribute to their lifes best work.
Our commitment to these principles extends to the global communities we serve by creating positive change with GIS technology.
For more information on Esris Racial Equity and Social Justice initiatives, please visit our website .If you dont meet all of the preferred qualifications for this position, we encourage you to still apply!Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you need reasonable accommodation for any part of the employment process, please email and let us know the nature of your request and your contact information.
Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
Esri takes our responsibility to protect your privacy seriously.
We are committed to respecting your privacy by providing transparency in how we acquire and use your information, giving you control of your information and preferences, and holding ourselves to the highest national and international standards, including CCPA and GDPR compliance.