Key Responsibilities: - Support Office Administrator as required, particularly with bids.
- Responsible for managing the paper archiving process for the Belfast office.
- Travel bookings for Belfast staff and visitors when requested.
- Manage all office suppliers for the Belfast office; kitchen, stationery and anything else as required.
- Arranging Belfast social events.
- Ensure all timesheets are in and approved weekly.
- Manage and record all facilities for the office; meter readings etc.
- Assist with client meetings and in-house staff training.
- To assist in maintaining the business reputation by providing a service of a high standard and on time.
- To assist all staff in producing or printing documents as required.
- To carry out all tasks in accordance with the Business' quality assurance procedures.
- To take a full and active part in the Business' staff appraisal system with a view to maximising your potential and obtaining job satisfaction.
- To actively seek out opportunities for self development and the advancement of the Business' interests in accordance with the Investors in People Standard.
- To be flexible within reason, in terms of hours of work during busy periods.
- You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.
- To take reasonable care for your own and other staff Health & Safety.
Co-operate with the Partners and the Practice Health & Safety Officer in seeing that the Health & Safety rules of the business are observed.
- To support the Health and Safety Manager in promoting health and safety and wellbeing initiatives.
Key Attributes: The ability to: Communicate confidently with clients, staff and partners.
Use discretion and tact.
Meet strict and conflicting deadlines.
Use Microsoft applications: Word, Excel and PowerPoint to a high standard.
Provide excellent written, interpersonal, communication and teamworking skills.
Provide commitment to continually improve processes.
Deliver excellent accuracy and attention to detail.
Qualifications / Skills: - Providing effective administrative support.
- Producing accurate work of a high quality to strict deadlines.
- Planning and setting priorities for work and monitoring progress.
- Dealing with clients and staff at all levels.
- Working well as a member of a team to achieve goals.