Please note we are currently based in Balham, SW London, but will be relocating to Farringdon in December 2024.
About CIBSE The leading authority on building services engineering and a pioneer in responding to the threat of climate change, CIBSE exists to advance global best practice in the profession.
Through harnessing the expertise of our members, CIBSE represents the profession as a trusted voice to provide advice and guidance to Government on matters relating to construction, engineering and sustainability.
For over 127 years, CIBSE has supported a community of over 22,000 professionals worldwide in their pursuit of excellence in building performance, sustainability and safety to influence the well-being of individuals and communities of today and of future generations.
CIBSE members continue to create the most environmentally friendly systems in major projects across the globe.
This is an exciting time to join CIBSE, a charitable organisation, which plays a critical role in a growing and changing sector.
About the role CIBSE is looking for an experienced Accounts Payable Co-ordinator to support the wider CIBSE team.
We are a membership-led charitable institution that plays a critical role in the growing and changing built environment sector.
CIBSE is growing quickly in both membership numbers, and it's reach in the wider economy.
To support the growth, we are looking for a highly engaged and energised Management Accountant who can take our existing management reports and deliver consistent reporting to support the activity and plans across the organisation.
Reporting to the Finance Director & Financial Accountant, the Accounts Payable Co-ordinator is a key part of the finance team and is responsible for ensuring purchase invoices are processed on a timely, consistent and accurate basis.
What you will do Main duties and responsibilities Manage purchase order system in line with purchase order policy.
Process Invoices and payments, including direct debits, onto finance system.
Ensure all documents are distributed/filed and approved in line with authorisation levels and consistent coding.
Ensure invoices are processed in a timely manner.
Verify updated supplier information.
Prepare weekly BACS payment runs for the approval of the Finance Director, including sending remittances to suppliers.
Assist with account reconciliations.
Process purchase ledger related intercompany transaction.
Prepare one-off payments for approval.
Manage credit cards, petty cash, and expense claims, including processing and payment.
Reconcile supplier statements, expense reports and report on the status of accounts and discrepancies.
Deal with supplier queries and resolve promptly.
The above is not an exhaustive list of duties and you will be expected to perform other related tasks to meet the overall business objectives of the Institution.
What you will need to be successful Essential Must be self-disciplined, articulate when performing desired duties and possess strong numeracy skills.
Strong team player, with flexible and hands on attitude.
Excellent attention to detail, with an ability to spot numerical errors.
Work experience with an accounting software (e.g.
Access Dimensions, Sage, etc).
One to two years' experience in Accounts Payable and/or Collections.
Exceptional organisational and time-management skills.
Proficient in excel and word.
Desirable Studying towards an accounting qualification (AAT, CAT, CIMA, ACCA) What CIBSE offers you A supportive and friendly working environment.
Starting at 25 days Annual Leave increasing to 27 days with length of service (plus Christmas office closure), plus Bank Holidays.
Contributory pension scheme.
Family Friendly Leave.
3 x paid volunteering days.
Annual Travel Season Ticket Loan.
Cycle to Work Scheme.
Life Assurance.
Private Medical Insurance.
Cash Plan – cash back for routine healthcare treatments.
Health and Wellbeing benefits, including Mental Health support, and access to a 24/7 GP service.
Referral Scheme.
Shopping portal, rewards programme, and gym discounts.
Hybrid Working where people are 'in the office more days than they are not'.
The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.
The Institution is an equal opportunities employer.
The post-holder will be expected to adhere to and support the Institution's commitment to diversity, equality and inclusion.
The pay range for this role is: 30,000 - 30,000 GBP per year(London) PI254984789