Team Administrator Bristol Competitive salary + benefits We have an exciting opportunity for a Team Administrator to join a passionate team of award-winning professionals at Hoare Lea.
The role is based in our Bristol office, You will be joining a friendly admin team responsible for providing extensive administrative support to the Bristol MEP teams.
About us Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists.
We provide innovative solutions to complex engineering and design challenges for buildings.
Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.
Why work for us?
You'll collaborate with the industry's best, working with a wide range of built-environment specialists.
You'll be part of progressive and exciting projects, able to experience innovative schemes across all sectors.
You'll advance your career, your way, thanks to our structured Career Paths framework.
The role The role of Team Administrator provides essential administration support to engineering teams within the Bristol office and play a vital role in the efficiency of the admin team.
Team Administrators have a good overview of the priorities of the wider office and support the Executive PA in the successful running of a busy office.
Duties Provide administration support to Engineering teams with requests coming to a busy mailbox.
Tasks that will include setting up meetings (both internal and external), diary management, expenses, timesheets, booking travel and accommodation Help prepare letters, fee proposals, capability statements, presentations, reports, and schedules ensuring they are formatted to the Hoare Lea brand.
Documents can be large and complex and can involve working to tight deadlines.
Update and maintain team CVs for use in tender documents, whilst ensuring the updated versions are uploaded to our intranet Take responsibility for the induction of new members of staff into the team, liaising with the Team Leader and Executive PA, as necessary Receiving and updating the weekly resourcing updates sent from Project Leaders Supporting with the coordination and management of CPD's Support the MEP teams with their social events Complete timesheets and assist with completion of expenses.
Providing reception cover as required which includes lunch time, every other Wednesday and during periods of absence.
Cover which includes managing all incoming calls, meeting and greeting visitors, meeting room management, monitoring and actioning reception inbox.
Answer overflow calls from reception at busy periods.
Assist with meeting room bookings following catering procedures.
Completing monthly credit card statements for several directors Assisting the Executive PA and PA in the execution of their duties as and when required What we are looking for Good IT skills, proficient in MS Outlook, Word, Excel, and PowerPoint Ability to prioritise, organise and delegate where necessary Good team spirit, desire to take part and get involved Ability to remain confidential and show integrity Confident communicator in both written & verbal practices Ability to manage expectations Calm & patient disposition A good sense of humour Proven experience as a Team Administrator in previous role and understanding of industry knowledge would be desirable Our benefits To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary and industry leading training and development to support you throughout your career.
Private medical scheme Life Assurance Income protection Electric car salary sacrifice scheme days annual leave, increasing to with the length of service Contributory pension scheme Employee Assistance Programme Enhanced Paternity, Maternity & Shared Parental Leave Season Ticket Loans Professional membership subscription Flexitime Flexible benefits Hybrid Working – activity-based approach Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a % discount Holiday buy & sell up to 5 days Study Assistance Cycle to work scheme Employee Referral Scheme Sabbatical Leave Other flexible benefits include gym and retail discounts, travel & dental insurance and GAYE (Give as you Earn) Flexible working - We're happy to discuss flexible working.
There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.
Flexible working will be part of the discussion at the offer stage To apply simply complete a CV profile and submit your application, or for further information please contact We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience is valued, amplified, and harnessed.
So, we strongly encourage applications from candidates of all backgrounds, including women, people of the Global Majority, LGBTQ+ individuals, disabled people, neurodivergent people, and those from all other underrepresented or marginalised groups.
To learn more about our approach to diversity, equity and inclusion, see our .
Adjustments and accommodations If there are adjustments or accommodations that we can put in place to ensure you can participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence, or anything else) please let us know.
Flexible working We are committed to enabling a healthy work-life balance for all employees.
So, we welcome applications from candidates seeking flexible working arrangements to suit their particular needs and lifestyle, including part-time, term-time-only, and remote working.
Data privacy We have updated our terms and conditions for candidates,