Job DescriptionOur team in Galashiels are seeking an experienced Administrator, to provide a comprehensive and efficient administrative service.
Do you thrive in a busy environment, having a wide range of different administration tasks to juggle and lots of different people to meet and support?
If so, then this could be the role for you.This is a part time role working 10 hours per week - 5 hours on Tuesdays and 5 hours on Thursdays.
The salary is £23,400 per annum pro rata.
With You is all about working with our clients to find the right path for them to get back to where they want to be, and you will be joining an amazing team of people who go the extra mile to make that happen.Working within one of our services is always busy, sometimes challenging but always rewarding.
This position is based at our Galashiels service.
You will provide an all-round administration and reception service including secretarial and data related tasks.
You will also provide clinical administrative support and have a role to play in ensuring the security and health & safety of everyone who comes into the service.
We have many clients to support so a smooth-running administrative team is crucial to us achieving our aims each and every day.
There's great variety in this role ranging from greeting clients, minuting meetings, maintaining our data quality to processing assessments and providing clinical administrative support.Required SkillsTo do this job successfully, you will need: experience of providing great administrative support in a busy environmentexperience in creating and using excel spreadsheetsto be proficient at minute takingthe ability to communicate effectively with a wide range of peopleto be confident working in a team environment and able to work collaborativelya good level of Maths and English (verbal and written)to be organised, able to manage and prioritise your time and deal with changing and conflicting demands with easegood analytical skills with an eye for detaila can do, positive attitudeexcellent IT skills, including database management and be comfortable using digital mediato understand work-based Health & Safety issuessome flexibility with working hours and location from time to time If you have worked in a charitable organisation before and/or have knowledge or experience of our client group, that would be an advantage but not essential.
Above all, we are looking for someone who is passionate about what we do, with a positive and engaging approach.
A full job description and person specification is available on request.Diversity Statement As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff.
We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives.
We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people, people of all ages and armed forces veterans.As part of our commitment to the Armed Forces Covenant we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role.
With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role.If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.About The CompanyEveryone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether.
We give people support in a way that's right for them either face to face in their local service, community or online.
We provide a free and confidential service without judgement to more than 100,000 people a year.
We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.We Are With You.BenefitsCompetitive salary pro rata28 days annual leave, plus bank holidays pro rata2 days paid volunteer leave per yearAn extra day off for your birthday or a special occasion of your choiceAuto-enrollment into We Are With You's pension schemeAccess to a Blue Light Card - giving you great savings on big high-street and online brandsFlexible working opportunities and access to a range of services and resources to support you with your wellbeingWe have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role!
Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make.
Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period Should you be successful in your application, you will be required to provide 3 years worth of references and where applicable, will need to undergo an enhanced DBS check.