Job summary Anopportunity has arisen for a Senior Medical Secretary to join our CardiologyTeam at Worcestershire Royal Hospital.
This post is a part time 12 month fixed termcontract, providing full secretarial support within a busy department.
The successful candidate will need to be anexperienced secretary who thrives on a challenge and is confident and competentat prioritising their workload efficiently.
You should possess excellent typing andcommunication skills.
Furthermore, werequire a motivated individual to provide a professional service to ourpatients and clinical staff whilst having a working knowledge of Microsoftword, email and the Trusts IT systems.Ifyou are an experienced medical secretary, AMSPAR or equivalent this would be anadvantage.For informal enquires please contact Laura Preston 01905 763333.
EXT 39572 Main duties of the job For a detailed description of the role duties please refer to the main job description attached.JOB PURPOSETo provide comprehensiveadministrative andaudiotyping support for the ConsultantStaff andtheirjunior teams, assisting with achieving Trustanddepartmentalobjectives through liaising withrelevant people and teams.
About us Our purpose is simple - Putting Patients First.
We are looking for exceptional colleagues who can help us achieve this.Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.The Trust operates hospital-based services from three sites in Kidderminster, Redditch and WorcesterOur workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care.
You could be one of them.We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward.
Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.Our objectives are simple:Best services for local peopleBest experience of care and best outcomes for our patientsBest use of resourcesBest peopleBetter never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description Job responsibilities Key Responsibilities:AllSecretaries should be able to undertake the following duties and are expectedto work in teams to fulfil the requirements of the service.Toundertake medical audio/copy typing duties, including outpatient letters toGPs, discharge summaries and other official correspondence.Toaccept enquiries from clinicians, GPs Health Service and Social Servicespersonnel, other hospitals, voluntary agencies, patients and theirrelatives.
Patient contact by telephoneis an integral part of the role.
Towork using own initiative with minimal supervision, prioritising own workloadin line with objectives of the department and consultant teams.Todeal with all incoming correspondence, phone, fax and email in an efficient andeffective way.Toliaise with other members of the secretarial/administration team in order toprovide a co-ordinated and efficient secretarial service.Tosupport the Directorate Management Team with the administration, tracking andvalidation of patients pathways to achieve the National 18-week Referral To Treatment (RTT) target.Toliaise with patients, relatives and staff demonstrating sensitivity andmaintaining professionalism at all times.
Todeal with any complaints, problems or issues in a sensitive way, escalating toclinicians/management as appropriate.Ensureconfidentiality is maintained at all times, complying with the Data ProtectionAct, Information Governance and other Trust/Departmental Policies.
Toassist in providing cover for other secretaries in the Medical Directorate toensure continuity of service to Consultant, medical staff, service users andpatients.Toundertake any other duties as may be required/appropriate by the DirectorateManagement Team.
Person Specification Knowledge and Skills Essential Audio typing using Digital Dictation In-depth working knowledge of Microsoft Office Desirable Knowledge of NHS systems.
Qualifications Essential GCSE English & Maths Recognised word processing / typing qualification AMSPAR Personal Qualities Essential Excellent verbal and written communication skills.
Flexible and adaptable.
Able to work under pressure.
Ability to work under own initiative and part of a team.
Highly motivated.
Experience Essential Proven secretarial experience in healthcare environment.
Experience of working in a busy office Desirable NHS experience.
Use of OASIS PAS system, Bluespier, EZ notes and Digital Dictation