Procurement And Supply Chain Officer

Job summary Are you interested in a career in the NHS orlooking for a new challenge?
The Procurement and Supplies department has an excitingopportunity for a Procurement and Supply Chain Officer to join our team.Our staff arean important part of the hospital team and provide a great service working tosupport wards and our wonderful nursing teams to make sure they have all theproducts they need to take care of our patients.This an excellent opportunity for an enthusiastic, motivated outgoing person to contribute to the provision of a cost effective, efficient supplies and procurement service to Mid Yorkshire Teaching NHS Trust.
The successful applicant needs to demonstrate attention to detail, communication and teamwork skills, full training will be given.Please note applicants must be available for face to face interview.
Remote interviews cannot be accommodated.
Main duties of the job The role can be varied, there is a central office at Pinderfields where our office-based ordering service is located, or staff will be based within a theatre environment or working on our wards to support our clinical staff in areas such as elderly care.Roles are required at all our sites of Pinderfields, Dewsbury and Pontefract therefore staff will be required to be flexible and prepared to travel to any site across the Trust utilising the staff shuttle bus service .The role will include ordering and managing stock through a number of different e-procurement systems.
Full training will be given.
About us We provide care and support to over a million people inWakefield and Kirklees in their homes, community settings and across ourthree hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).Always striving for excellence, we are at the forefront ofinnovation and research, and we invest in teaching and the development of ourworkforce.We live by our values of caring, improving, being respectfuland maintaining high standards.
We listen and learn because we aim to make MidYorkshire the best place to work and receive care.We value diversity and welcome talent and enthusiasmirrespective of age, disability, neurodivergence, sex, gender identity andgender expression, race or ethnicity, religion or belief, sexual orientation,or other personal circumstances including providing unpaid carers support tosomeone with a health and care need.
As ethnic minority groups, members of theLGBTQ+ community, and people with a disability/neurodivergence are currentlyunder-represented across the organisation, we encourage applications frommembers of these groups.
We have policies and procedures to ensure allapplicants are treated fairly and consistently.We are proud of our staff networks - who offer valuableguidance and feedback from those with lived experience.
We have a clear vision and you could be part of this!
Ifyou share our values and you want to make a difference to the lives of ourpatients and their families and carers, we would love to hear from you.
Job description Job responsibilities To provide an efficient & effective procurement and supply service to the TrustThis includes:Process orders within the department, ensuring internal processes and policies followed in timely manner ensuring products available for patient care.The management of products required by wards and departments through materials management top ups and download to NHS supply chain using electronic data capture units.The management of e-procurement requisitions onto systems and creation into purchase orders for goods and services, ensuring the right goods are ordered from the right supplier at the right price to be delivered at the right time and to the right place.The management of products required by wards and departments using inventory management using data capture at point of use.Development & review of ward / department materials management systems / inventory management systems / purchasing patterns / stock control and stock requirements.The post holder will have designated areas within the Trust to support a complete procurement and/or material management and/or inventory management service and provide vital support to teams for product requirements.Provision of a customer services function to users by in relation to products ordered including notification of discrepancies/returns to NHSSC on behalf of customers within the NHSSC timeframe; and communication with external suppliers, by assisting with routine queries such as delivery timescales and providing assistance and advice as necessary to the ward or department.To participate in meetings with clinical staff when required, to be innovative and to challenge and improve the service provided and required.
To be able to explain and persuades customers to adopt the correct supply route.To fully appreciate the needs of the customer and have the necessary skills and knowledge to provide the correct type and level of stock required.
Ability to analyse data regarding stock levels, orders, deliveries, receipts, and returns and assists with the provision of information including the production of reports/analysis of usage patterns.
Benchmark Trust data against National/regional data highlighting areas of difference.To provide advice to end users as required on a range of procurement issues including most appropriate supplier, product, method of supply /distribution, price, value for money, delivery / lead time.Assist in the roll out and utilisation of e-procurement end user requisitioning as required by verbally advising users or giving face to face training in how to operate the system.Undertake analysis of Financial and purchasing spend within NHS Supply Chain and non-stock ordering that will enable a significant reduction in the levels of inventory that the Trust currently holds.Assist with the implementation of Inventory Management roll out, duties will include cataloguing items, counting stock, assist with organising storerooms.
Upload category details and pricing onto e-procurement system.Provides labelling of ward/department stock/storage areas as required enabling stock to be stored and used efficiently and the putting away of stock to agreed standards.Work with KPO in the implementation and sustainment of 5S methodologies.Ensure that the Trusts procurement is undertaken in accordance with the organisations Best Practice and Financial Standing Instructions.Knowledge of Health & Safety issues with particular knowledge of handling and safe storage of materials, COSHH implications of material purchasing.The post holder must appreciate how the role of Supplies fits into the strategic and financial objectives of the Trust.
To work within a team environment and contribute fully to the aims and objectives of the department, be hardworking and committed to the outcomes of the Organisation with a professional approach to all aspects of work.To deal with users of the Supplies service in a professional & customer focussed manner; communicates facts and ideas clearly and effectively to both internal and external customers.
Demonstrates tact, diplomacy and integrity and acts honestly, openly, impartially, objectively and fairly when dealing with internal and external customers; and is flexible and adapt to changes in circumstances which impact on the total supply chain.Ability to organise own workload.Participates in formal audits of materially managed areas.Whilst there is no direct budget management the post holder will be expected to understand the Trusts budgeting process and the allocation of cost mechanism.
The department is targeted with savings and the post holder will be expected to contribute in meeting this target.The post holder will spend a significant amount of time in the ward / department environment.
Person Specification Qualifications Essential NVQ Level 3 Business Administration or equivalent.
Good educational background (4 GCSEs, grade C or above).
Desirable CIPS foundation.
Knowledge of purchasing, receipting, stock control systems and delivery issues or equivalent experience.
Experience Essential Experience of working in a busy environment.
Proven ability to work to critical deadlines.
Experience of liaising with customers with a proven professional manner.
Proven experience of utilising computer information systems.
Proven experience of working in an organised and logical manner.
Desirable Previous experience in a Purchasing or supply chain environment.
Knowledge and Awareness Essential Possession of knowledge and ability to process workload in a competent, efficient and timely manner.
Knowledge of purchasing, receipting/stock control systems and delivery issues or equivalent experience.
Desirable A basic understanding of NHS Procurement Procedures.
Other Essential Adaptable and flexible according to the demands of the service.
Understanding of need to maintain confidentiality.
A flexible approach to work and the ability to work in a busy environment as part of a team or with minimal supervision.
Personal Attributes Essential Ability to work to tight and conflicting deadlines.
Multi-tasking and flexible working ability.
Optimistic with a positive outlook.
Willingness to develop to meet departmental and Trust objectives.
Must be motivated.
Skills and Abilities Essential Excellent verbal communication/customer care skills.
Literacy, numeric skills.
Good keyboard/computer skills.
Personal organisation skills.
Planning and ability to prioritise.
Desirable Order and procurement systems experience.
Supply Chain/Inventory Management/Order Processing.